Administrative Assistant

Bond No. 9, New York's first ever luxury fragrance company dedicated to paying homage to the life, style and history of New York City is looking for an enthusiastic, eager, professional Administrative Assistant to join the growing Bond No. 9 team. The Administrative Assistant will work in a fast-pace, creative environment and have the opportunity to be part of a rapidly expanding luxury fragrance company.

Job Description of Administrative Assistant:

Communicate with vendors and handle vendor inquiries

Process orders between the warehouse and vendors

Arrange logistics (domestic & international) and maintain detailed documentation

Responsible for managing orders and project timelines with suppliers / warehouse / and freight forwarder

Create and update project schedules

Assist in execution and ensuring deadlines are met for existing and new product development

Manage task list

File and organize

Must have strong organizational skills and ability to manage multiple projects simultaneously.

Detail-oriented with strong attention to accuracy.

Excellent communication and interpersonal skills

Proficient in Microsoft Office Suite. Advanced Excel is a must.