Human Resources Coordinator

ABOUT FIREFLY AEROSPACE

As an end-to-end space transportation company, Firefly Aerospace is on a mission to enable our world to launch, land, and operate in space – anywhere, anytime. Our launch vehicles, lunar landers, and orbital vehicles provide government and commercial customers with full mission services from low Earth orbit to the surface of the Moon and beyond. Headquartered in north Austin, Texas, Firefly is looking for passionate, hardworking innovators to join our team and help fuel our successful trajectory into space.

SUMMARY

We are seeking a detail-oriented and proactive HR Coordinator for a Contract Role to support the Firefly HR Organization across a variety of administrative and operational functions. In this role, you’ll play a key part in onboarding and offboarding, employee recognition, travel coordination, training logistics, and HR systems support. The ideal candidate thrives in a fast-paced environment, is highly organized, and brings a positive, team-oriented mindset.

Key Responsibilities:

Monitor and maintain the HR email inbox and HR team channels.

Process I-9 verifications in compliance with federal requirements.

Process and track employee status changes alongside the Payroll & Benefits Specialist.

Support HRBP’s with employee engagement and events.

Approve travel requests in Concur and troubleshooting accounts.

Coordinate training sessions across all locations.

Schedule lunch and learn events, including catering and room reservations.

Create employment-related letters, including status change and exit letter.

Schedule and coordinate exit interviews with respective HRBP’s.

Process employment verifications and maintaining employee files for accurate recordkeeping.

Send and approve onboarding packets and verify required documentation.

Send platform invitations and ensure all employees badge photos are uploaded for easy identification throughout platforms.

Provide relocation information and support account setup/login troubleshooting.

Track and distribute employee recognition and perks (i.e. baby boxes).

Support HR special projects and ad hoc requests.

Qualifications:

2+ years of experience in a Human Resource coordinator or administrative role

Background in startups or aerospace preferred - they don't have ton of "processes" so someone from a more structured banking/hospital/etc. background might not be the best fit

Expectational organizational and multitasking skills

Strong communication skills and attention to detail

Proficiency in Microsoft Office and HR systems (ADP Workforce Now)

Ability to handle sensitive information with confidentiality and professionalism.

Collaborative attitude and ability to work independently in a contract capacity.