Manager II - Project Controls

Manager II – Project Controls

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Manager II – Project Controls

Salary

$99,799.00 - $154,688.00 Annually

Location

California 91767, CA

Job Type

At Will Full Time

Remote Employment

Flexible/Hybrid

Job Number

23-2400170

Department

Program Management

Division

Program Delivery

Opening Date

05/08/2025

Closing Date

5/29/2025 11:59 PM Pacific

Description

Benefits

Questions

SUMMARY

PURPOSE OF POSITION

The Manager will oversee certain functions associated with the department and will maintain and improve project management practices in an assigned area to ensure project objectives are met. The position will lead cross functional efforts to maintain and improve project management practices at the consultant and staff level to mitigate risks associated with the execution of the Capital & Rehabilitation Program.

WHAT TO EXPECT NEXT: Applications will be reviewed and those most qualified will be forwarded to the hiring authority for consideration. The first review of applications begins May 30th, 2025. Interested applicants are encouraged to apply immediately.

DISTINGUISHING CHARACTERISTICS

This is the senior level of the Manager series. At this level, incumbents typically independently represent the organization; serve as a subject matter expert who possesses highly specialized knowledge, skills, abilities, and experience; are responsible for a specialty program area that has a major impact on the organization.

SUPERVISION EXERCISED AND RECEIVED

Receives oversight from departmental management.

First-line supervisory responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

Manage departmental services and activities.

Develop strong business relationships with internal teams, SCRRA leadership and various stakeholders.

Establish and implement standard project management best practices to help reduce costs and improve timeliness of project delivery.

Develop cost estimates or schedules from planning conceptual level to final design and construction.

Manage the development, maintenance, and monthly/quarterly progress update schedules for Agency’s capital and rehab projects.

Develop basis of estimate/schedule documentation which incorporates assumptions and scope of work for project specific estimates or schedules.

Demonstrate working knowledge of contract administration related to construction projects in public agency environment, specifically transit operators

Support development of estimating database which includes costs for labor, materials, and equipment used for design and construction.

Analysis of cost breakdowns and price schedules submitted by contractors.

Develop and implement earned value systems that accurately measure project work progress and performance

Collaborate with project managers to ensure that all project risks are identified, and all outstanding issues are trended, current and communicated.

Knowledge of public sector funding systems and manage grants and funding sources assigned to projects and contracts.

Demonstrate working knowledge of state and federal grant and contract regulations and requirements by public agencies, specifically transit operators.

Assist in development of robust risk analysis and management of risks across multiple projects and programs.

Lead cross-functional efforts to prepare, maintain and improve quarterly project expenditure forecasts.

Manage monthly project progress reporting activities including planning, development, and maintenance to ensure early, accurate, and consistent reporting of project information.

Serve as liaison on contract specifications such as scope, cost and schedule information, and assist with contract evaluations.

Assist in the development, planning and implementation of an Agency Project Management Information System.

Assist in the development, administration, compliance of internal PMO Standard Operating Practices.

The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.

MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS

Education and Experience

Bachelor’s Degree in Engineering, Business Administration, Project Management or a related field.

A minimum of six (6)) years of work experience performing similar duties in a construction or project management field.

Proficient with applicable systems, software, and tools used for estimating, scheduling or controls

A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.

Preferred Qualifications

Master’s degree preferred.

Active membership in AACE, PMI, or similar association.

Knowledge, Skills, and Abilities

Knowledge of:

Project Management Information Systems

Project management best practices, project delivery standards, processes and templates

Enterprise Resource Planning (ERP) systems

Develop and implement queries to extract data from ERP system

Skilled in:

Microsoft Office Suite, especially Microsoft Excel

Scheduling software, specifically Primavera P6 and Microsoft scheduling tools

Data mining and analysis

Ability to:

Establish and maintain relationships with vendors

Work across cross-sectional teams

Organize and efficiently manage time and materials

Delegate responsibilities among members of a team

Work independently and take initiative

Think critically and creatively

PHYSICAL REQUIREMENTS

Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations.

Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery.

Transport equipment or boxes up to 25lbs.

Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks.

Hear and perceive the nature of sounds when working on or near railroad tracks.

Balance, ascend/descend, climb, kneel, stoop, bend, crouch, or crawl within assigned working conditions and or locations.

SUPPLEMENTAL INFORMATION

Working Conditions:

Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). Telecommuting may be available for this classification.

Selection Process:

Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interviews. Candidates will be interviewed to determine their relative knowledge, skills, and ability in job-related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.

Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.

Supplemental Information

In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The SCRRA is an Equal Opportunity Employer. EEO/ADA

MEDICAL:

SCRRA offers a choice of health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from Health Maintenance Organization (HMO) plans and Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes.

SCRRA will contribute 87.50 percent and you will contribute 12.50 percent of the premium for coverage of you and your eligible dependents.

You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan.

Eligibility begins the first of the month following hire date or qualifying event.

DENTAL:

SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services.

The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office.

SCRRA pays the full premium for coverage of you and your eligible dependents under both plans.

Eligibility begins the first of the month following hire date or qualifying event.

VISION:

SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed.

VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries.

If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan.

Eligibility begins the first of the month following hire date or qualifying event.

FLEXIBLE SPENDING ACCOUNTS:

Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. In 2025, you can set aside up to $3,300 for health care expenses and $5,000 per family for dependent care expenses annually.

Eligibility begins the first of the month following hire date or a qualifying event.

GROUP TERM LIFE INSURANCE:

SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $350,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70.

IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section.

In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium.

Eligibility begins the first of the month following hire date or qualifying event.

ACCIDENTAL DEATH & DISMEMBERMENT:

SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $350,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available.

Eligibility begins the first of the month following hire date or qualifying event.

SHORT TERM DISABILITY:

You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times yourweekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2025 is 1.2 percent of earnings (no wage cap).

LONG TERM DISABILITY:

SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $10,000 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.)

Eligibility begins the first of the month following hire date or qualifying event.

INDIVIDUAL DISABILITY INSURANCE (IDI):

SCRRA provides Individual Disability Insurance (IDI) for employees earning more than $200,000 per year. IDI supplements the LTD benefits to ensure that higher earners receive 60 percent of their monthly earnings should they experience a covered disability and are off work. The policy is fully portable, which means that if you leave Metrolink you can retain the policy at your own cost. No medical examinations required

VOLUNTARY BENEFITS:

SCRRA offers the following employee-paid voluntary benefits, provided by Aflac:

Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations.

Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant.

Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit.

Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period.

Eligibility begins the first of the month following hire date or qualifying event.

9/80 ALTERNATIVE WORK SCHEDULE:

SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program.

TELECOMMUTING SCHEDULE:

SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-