Office Assistant

Job Description

We are looking for a highly organized and personable Bilingual Office Assistant to join our client's team in Canoga Park, California. This Contract position is an excellent opportunity to contribute to a non-profit organization by providing critical administrative support and ensuring smooth office operations. The ideal candidate will thrive in a dynamic environment and excel at multitasking while maintaining a detail-oriented demeanor.

Responsibilities:

• Greet visitors and provide them with a warm, welcoming experience.

• Assist clients and staff in completing required paperwork accurately and efficiently.

• Maintain and organize personnel files to ensure confidentiality and compliance.

• Answer and route phone calls, emails, and other inquiries to the appropriate departments.

• Perform general office duties, including data entry, filing, and inventory management.

• Coordinate schedules and appointments to support the team’s daily operations.

• Ensure the reception area is tidy, organized, and stocked with necessary supplies.

• Support other administrative tasks as needed to enhance office functionality.

• MUST be a fluent Spanish speaker. Proven experience in an office or administrative role.

• Strong organizational skills with attention to detail.

• Proficiency in basic office tasks, such as filing and data entry.

• Excellent communication skills, both verbal and written.

• Ability to maintain confidentiality while handling sensitive information.

• Detail-oriented approach and ability to interact effectively with diverse individuals.

• Familiarity with office equipment and basic software applications.

• Flexibility to adapt to changing priorities and responsibilities.