Office Assistant/File Clerk

Office Assistant/File Clerk Job Description

At PARR/3 LLC, we turn complicated financial information into real-time, actionable understanding. As one of the most successful Los Angeles-based consulting firms, we specialize in providing business management and accounting services for forward-thinking entertainers, creative professionals, and brands. At our firm, our client-base includes many high-profile celebrities and musicians, and you will have the opportunity to work with some of the top names in the music and entertainment industry. We pride ourselves on our positive, solutions-oriented culture centered around mutual respect, and we value hard-work in the sense that true wins happen when we collectively work together, which shows through our non-competitive work environment. We are currently searching for a motivated and detail-oriented Office Assistant/File Clerk to join our growing team!

JOB SUMMARY

We are seeking a dedicated and organized Office Assistant/File Clerk to join the PARR/3 Team. The ideal candidate will be responsible for providing administrative support to Parr 3's Operations Manager to ensure efficient functioning of the office. The Office Assistant/File Clerk will assist in various tasks ranging from answering phones, distributing mail to general office upkeep. If you are a proactive individual with excellent communication skills and a strong attention to detail, we encourage you to apply.

DUTIES & RESPONSIBILITIES

Organize & Distribute incoming mail

Answer and direct phone calls in a professional manner

Greet visitors and provide assistance as needed

Perform clerical duties such as filing, photocopying, and data entry

Prepares letters, memos, forms, & reports according to written or verbal instructions

Ensure office cleanliness and tidiness

Assist in special projects and other tasks as assigned

Operates office machines including copiers, scanners, phone & voicemail systems, personal computers, & other standard office equipment

General office upkeep such as watering plants, taking out garbage, stocking refrigerator, etc.

The scope of the job may change as necessitated by business demands.

SUPERVISORY RESPONSIBILITIES

None

SKILLS & EXPERTISE:

High school diploma, or equivalent, required

Clerical experience preferred, not required

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office computer programs

This job is a good fit for you if you:

Are emotionally intelligent & act with compassion, empathy, integrity, professionalism, & confidentiality.

Have an acute attention to detail

Practice discretion when dealing with confidential information

Are highly organized & comfortable with shifting priorities as needed

Maintain professional and calm demeanor under pressure, while exercising good judgement

Have an interest in working in the music industry, specifically with high-profile clients

Enjoy an exciting startup company culture!

Flexible Schedule:

We are looking for someone who is self-reliant and motivated, with the ability to work in a fast-paced environment. Working from our DTLA office, this position requires at least 40 hours per week. We are flexible in the way we manage time and schedules, based on client needs, and with an eye towards a healthy work-life balance.

Supplemental pay types:

Guaranteed annual bonus with transparent revenue-based structure

Commission available for business development

Employee referral bonus

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to occasionally transport objects up to 25 lbs, including navigating two flights of stairs when necessary

Must be able to occasionally move or position objects weighing up to 25 lbs

Must be able to remain in a stationary position and operate office equipment, such as a copier, for extended periods

Must be able to occasionally position self (e.g., bending, kneeling) to access file drawers and other low storage areas, for extended periods

PARR/3 LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Permanent