Executive Assistant

Company Overview

Our client is a fast-paced, high-growth organization with a strong commitment to excellence, service, and community impact. With continued expansion across multiple industries and initiatives, the company is led by a purpose-driven Owner/Founder who is actively involved in both business ventures and philanthropic work. The organization places a high value on integrity, respect, and treating people like family-creating a professional environment rooted in mission and service.

Position Summary

We are seeking a proactive, highly organized Executive Assistant to directly support the Owner/Founder. This role includes managing calendars, coordinating travel, handling administrative and communication tasks, and providing personal support as needed. The ideal candidate will thrive in a dynamic, ever-changing environment and be capable of anticipating needs, making informed decisions, and staying calm under pressure. Calendar management and complex travel coordination will be top priorities, along with clear communication and discretion.

This is a strategic support role for someone who excels at creating structure, solving problems, and managing multiple priorities with excellence and professionalism.

Key Responsibilities

Coordinate and manage all travel logistics in partnership with a travel agency

Maintain complex calendars, schedule meetings, and adjust plans as needed

Field emails, calls, and other communications on behalf of the Owner/Founder

Provide occasional personal or household-related support, including communication with household staff

Organize and host meetings (in-person or virtual), create agendas, and track follow-up items

Ensure documentation and filing systems are up to date and accessible

Plan and execute internal company events and contribute to external philanthropic initiatives

Support nonprofit and board-related communications and event logistics

Be responsive outside traditional business hours for urgent matters or company functions

Consistently represent the organization with professionalism and confidentiality

Skills & Qualifications

Bachelor's degree preferred; high school diploma or equivalent required

Minimum of 3-5 years of experience in an executive support role

Strong ability to manage multiple calendars and coordinate travel

Experience supporting high-level executives, particularly Visionary leaders

Excellent written and verbal communication skills

Tech-savvy and highly proficient with Microsoft Office Suite, Zoom, iPhone applications, and travel platforms

Detail-oriented, adaptable, and calm under pressure

Discreet, trustworthy, and grounded in a service-oriented mindset

Capable of anticipating needs and working independently with confidence and care

Permanent