Legal Word Processor / Document Specialist

Word Processor

Location: Newport Beach, CA (Onsite - 5 Days/Week)

Hours: 10:00 AM - 6:30 PM

Salary Range: $70,000 - $90,000/year

Schedule: 37.5 hours/week

Join a highly respected law firm celebrating its 50th anniversary, known for its collaborative and supportive culture. This is an excellent opportunity to be part of a team that values precision, professionalism, and teamwork in a thriving legal environment.

Our client is seeking a Word Processor to provide high-level document production and formatting support to attorneys and legal staff. Based onsite in Newport Beach, this position is key to ensuring consistently polished and accurate legal documentation across the firm.

Key Responsibilities:

Prepare, revise, and finalize a variety of legal documents including contracts, pleadings, briefs, Preliminary Official Statements, agreements, and presentations

Generate and update Table of Contents and Table of Authorities

Convert Excel-based tables into Word for use in official statements

Use Adobe Acrobat Pro to create fillable forms and convert PDF documents to Microsoft Word

Troubleshoot document formatting and layout issues

Apply advanced tools such as redlining and track changes to edit documents with clarity and precision

Maintain organized digital files within the firm's document management system

Provide document support to remote users as needed

Communicate effectively with attorneys and staff at all levels

Accurately log and track assignments in accordance with firm processes

Collaborate with fellow Word Processing team members to manage daily workflow

Proofread documents for grammar, formatting, and consistency

Perform additional document-related support duties as assigned

Required Skills & Experience:

Prior experience in a word processing, legal assistant, or document production role (law firm experience preferred)

High school diploma or GED required; additional administrative or legal coursework a plus

Advanced knowledge of Microsoft Word Styles and Macros is required - testing will be administered

Proficiency in Microsoft Office Suite (especially Word, PowerPoint, and Excel) and Adobe Acrobat Pro

Familiarity with legal software such as Innova, Litera Compare, Litera Create, DocXtools, Best Authority, and NetDocs preferred

Typing speed of at least 75 WPM with high accuracy

Strong proofreading, grammar, and formatting skills

Excellent organizational and communication skills

Ability to maintain discretion with confidential information

Comfortable working under deadlines and adjusting to shifting priorities

Must be available to work onsite in Newport Beach, Monday through Friday

Occasional overtime may be required

Benefits Include:

401(k)

Health, dental, and vision insurance

Paid time off

A welcoming, team-oriented firm culture with opportunities for growth

This is a fantastic opportunity for a skilled word processor looking to contribute to a top-tier legal team in a supportive, well-established firm.

Permanent