Executive Assistant

We are seeking a highly organized, professional, and detail-oriented Executive Assistant to support a C-Suite level client in a confidential capacity. This role requires someone who is polished, proactive, and able to anticipate needs, manage sensitive documents, and provide seamless day-to-day support.

Key Responsibilities:

· Maintain and manage the executive calendar, including scheduling appointments and meetings

· Handle confidential and time-sensitive documents related to real estate closings and transactions

· Coordinate communications and follow-up with internal and external stakeholders

· Organize and maintain digital and physical filing systems

· Support executive with special projects, errands, and ad hoc tasks as needed

· Serve as a point of contact in a professional, respectful manner

· Maintain discretion and confidentiality at all times

Preferred Background:

· Experience in banking, legal, or real estate environments (e.g., loan processing, legal paperwork, closings)

· Prior experience supporting high-level executives or principals

· Strong administrative, communication, and organizational skills

· Ability to multitask and stay steps ahead in a dynamic environment

Ideal Candidate Traits:

· Professional in appearance and demeanor (business attire required)

· Warm and personable, with the ability to interact confidently with high-profile individuals

· Discreet, loyal, and able to manage highly confidential matters

· Strong work ethic, aligned with values, and a community-minded approach

Work Environment:

· Located in a beautifully preserved office, featuring fine art and spaces for entertaining

· Role requires presence in-office and occasional flexibility for executive needs