Accounting Administrative Assistant

Position Summary:

Responsible for establishing United Dynamics' professional first impression, monitoring key employee engagement programs, event planning, administrative office management duties, maintaining critical checklists and phone rosters. Adhere to all company procedures, core values and policies.

Mission: To support DOD and Emerging Markets with Engineering, Manufacturing, and MRO solutions

Vision: Technologies & Solutions yet to be imagined

Core Values: Integrity, Teamwork, Excellence

Requires a willingness to work outside of normal business hours to meet deadlines, if necessary.

Must be able to communicate in the English Language.

Responsibilities:

Create appropriate United Dynamics' first impression:

Organize and maintain the Front Office/Lobby Area

Provide general support to Visitors (e.g., Schedule, Notes, Gifts, Travel)

Maintain visitor/employee badges

Assist HR in welcoming Interviewees or New Employees

Liaise with External Suppliers such as Facility Management Vendors, Cleaning, Catering, and Security Services

Professionally answer, screen, and forward incoming calls

Assist with maintaining professional Company websites and LinkedIn Account

Assist and support the Accounting department:

Assist in processing vendor invoices

Assist in processing accounts receivable, including proforma invoices

Prepare basic Excel spreadsheets

Prepare various schedules/reports

Assist with inventory cycle counts

Monitor, analyze (priority/urgency), and coordinate company employee submissions for:

Facilities Maintenance/Help Desk

IT Help Desk

Suggestion inputs

Schedule/Attend Key Events:

Plan Key Executive meetings and appointments

Assist with planning and preparation for in-house or off-site activities (e.g., parties, celebrations, and conferences)

Prepare conference rooms for key events

Perform office duties to support the Executive Council, Managers, Accounting, and Human Resources

Collect/distribute mail daily and perform other mailing duties

Assist with functional errands

Minor shopping

Assist with physical inventories (as requested)

Prepare travel arrangements for personnel

Other duties as assigned

Reporting Relationship:

Reports to the Controller

Job Requirements

Education and training:

High School Diploma or equivalent

Accounting education/experience

Technical Requirements

Knowledge of administrative and clerical procedures and systems, managing files and records, and accounting operating system

Knowledge of operating office machines, such as a copier, fax, postage machine

Work independently with minimal guidance using good time management, planning, organization, and decision-making skills

Proficient in understanding and utilizing mathematics and formulas

Strong Communication skills, both verbal and written

Attention to detail with accuracy and the ability to multitask

Ability to deal with tight timelines

Acknowledgement of Responsibilities and Job Requirements:

By signing this job description, you are acknowledging that you are able and willing to meet all job responsibilities and job requirements.

Statement to Recruiting and Staffing Companies:

ALL Third-Party Agencies and Similar Organizations: United Dynamics Inc. accepts resumes only from individuals applying directly and from agencies with which we have a formal engagement agreement. Please do not forward resumes to our hiring team, United Dynamics employees, or send to any United Dynamics facilities. United Dynamics is not responsible for any fees or charges associated with unsolicited resumes and will not respond to communications regarding posted positions.

Company Background

United Dynamics is a small business-certified Hub zone located in Shawnee, Oklahoma. United Dynamics started in 1993 by reverse engineering aerospace parts to help the USG with obsolete parts. This company has an engineering staff capable of designing and reverse engineering numerous types of aerospace parts and solutions. United Dynamics is approved for manufacturing over 168 National Stock Numbers (NSNs). This includes in house machining capabilities, parts assembly, and testing. United Dynamics has an MRO shop and is approved to overhaul over 53 National Stock Numbers (NSNs). This company manufactures and overhauls aerospace parts for numerous aircraft including: KC-135, B-52, B1, B2, E3, A-10, F-15, F-16, KC-46, and C-130. United Dynamics history of sales is specifically Department of Defense (DOD) sales.