Accounting

Job Description

Accounting Administrator

Major Duties and Responsibilities:

Accounts Receivable (A/R):

Follow up with customers via email and phone to collect outstanding invoices, ensuring timely payments before reaching 90 days past due.

Resolve any billing issues in a timely and professional manner.

Maintain up-to-date vendor compliance status for all customers.

Payroll:

Process weekly payroll for temporary employees and other payroll-related tasks as needed.

Submit new and existing customer accounts for credit evaluations.

Approve and create work orders as required.

Collect timesheets when necessary to facilitate accurate payroll processing.

Address any payroll-related issues or inquiries promptly.

Administrative Support:

Ensure timecards are scanned and submitted to the factoring company promptly after payroll is completed.

Maintain up-to-date employee verification records.

Collaborate with management to recommend improvements to the efficiency and quality of the accounting department's processes.

Assist with additional administrative tasks as needed.

Qualifications and Skills:

Strong organizational and time management skills with the ability to prioritize and meet deadlines.

Ability to work with a sense of urgency in a fast-paced environment.

Excellent communication skills, both written and verbal, to interact effectively with team members, clients, and vendors.

Strong phone etiquette and interpersonal skills.

High attention to detail, ensuring accuracy in all tasks.

Proven customer service skills with a focus on responsiveness and professionalism.

Flexibility and adaptability to changing business needs.

Team-oriented with the ability to collaborate across departments.

Strong problem-solving and analytical skills to address financial issues as they arise.

Company Benefits:

Health,dental, and vision insurance.

Vacation Pay and Holiday Pay

401(K)

Pay Rate starting at $20/hr and up DOE

Full-time