Accountant

Position Summary

Responsible for processing, recording, and reporting of financial transactions in the areas of cash receipts and accounts receivable.

Core Responsibilities

Processes mail three times per week (or on a modified schedule approved by Director of Finance and Mission Advancement) with assistance of one other finance office team member, including picking up mail from PO Box at the Post Office and the Children and Family Ministries building on campus.

Ensures Extraordinary Gift Processing Forms are completed and approved as required and that gifts are entered in Bloomerang by Mission Advancement in accordance with these forms.

Prepares journal entries to record daily contributions, including downloading reports from Bloomerang and reconciling them to the Daily Remittances and scanned gift documentation.

Oversees gift card accounting, including receiving gift cards, verifying balances and activation status, and entering data on a worksheet. Additionally, ensures gift cards are processed by Mission Advancement timely, prepares journal entries to record gift card donations, and distributes gift cards to respective parties.

Oversees lessee receivables, including preparing invoice journal entries and ensuring timely and accurate payments of invoices.

Completes billings through Invoiced.com for A.R.C. Residential Program and Read Right Program, including following up on unpaid invoices and preparing monthly journal entries to capture revenue received.

Oversees billings through Invoiced.com for Building Families Program and the Child Development Center once completed by the Senior Accountant, including ensuring payments are made timely and preparing monthly journal entries to capture revenue received.

Assists the Accounts Payable Specialist with handling of student petty cash, including cashing checks for students and replenishing petty cash as needed.

Collects cash and check payments from Thornwell employees who reimburse Thornwell for personal purchases inadvertently made on their company credit card, including writing receipts, verifying the expense coding with the employee, and ensuring funds are included in mail batches to be deposited or added to petty cash.

Reviews bi-weekly payroll for part-time employees once prepared by the Senior Accountant.

Serves as a backup for bi-weekly payroll processing in conjunction with the Director of Finance, when needed.

Maintains the monthly utilities spreadsheet once paid invoices are received from the Accounts Payable Specialist.

Performs monthly bank reconciliations for the Invoicing, social media, Payroll, and Savings accounts, including preparing monthly journal entries to record bank transactions not yet captured.

Prepares monthly checks requests to Merrill Lynch for any amounts due to the endowment account, such as the payments received from Thornwell Charter School for their building lease and loan payable to Thornwell.

Reviews the monthly Foster Care payments worksheet(s), including ensuring the correct amounts of family support are remitted to foster care families, ensuring the correct amounts of administrative fees are received by Thornwell and recorded properly to revenue, and providing the verified worksheet to the Accounts Payable Specialist and Director of Finance.

Distributes monthly internal financial reports (income statement, general ledger account detail, and applicable supplemental reports) to directors and related staff in accordance with the Monthly Reporting Distribution List.

Assists with monthly vehicle inspections.

Assists with the preparation of the annual SC Department of Education SLP-4 Form for RCCI cottage food and National School Lunch Program.

Provides support for finance team members, as needed.

Performs any other duties as assigned by the Director of Finance or VP for Finance/CFO.

Working Conditions

In-person, Monday–Friday, in an office setting. Expectations include using office equipment including computers, printers, and scanners. May require sitting for extended periods of time.

Qualifications

Associate's degree in accounting or business required, with bachelor’s degree preferred. Requires professionalism, integrity, and confidentiality.

Skills:

Competency with Microsoft Office (Excel, Word, and Outlook).

Good communication and organizational skills.

High attention to detail.

Willingness to function independently as well as in a team.

Christian Commitment:

Thornwell is an independent non-profit religious organization affiliated with the Presbyterian Church (U.S.A.) and prefers to employ individuals who are Christians and who possess a Christian commitment, as well as concern, for children and families in need.