Administrative Assistant

Job Title: Administrative Assistant to Director of Operations

Location: Ronkonkoma, NY – Hybrid: 1–2 days/week in office

Job Type: Full-Time

Company Overview:

We are a growing medical billing company committed to providing accurate, timely, and efficient services to healthcare providers. Our mission is to support our clients in delivering high-quality care while we manage the administrative and billing processes. We are seeking a dependable and organized Administrative Assistant to support our Director of Operations and help maintain smooth day-to-day operations.

Position Summary:

The Administrative Assistant will play a key role in supporting the Director of Operations with a variety of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable managing a wide range of responsibilities—from calendar coordination to assisting in the creation of Standard Operating Procedures (SOPs).

Key Responsibilities:

Manage and coordinate the Director of Operations’ calendar, appointments, and meetings

Organize and monitor email communications, flagging priority items and assisting with follow-ups

Prepare and mail insurance claims

Generate and send invoices to clients

Assist with planning and logistics for conferences, webinars, and internal events

Help write and maintain Standard Operating Procedures (SOPs) for administrative processes

Support transitions involving clearinghouses and EDI enrollments (experience preferred but not required)

Track and organize company documents, contracts, and credit card statements

Manage office supply inventory and place orders as needed

Provide general administrative support to help ensure company operations run efficientlyQualifications:

2+ years of experience in an administrative support role

Excellent organizational and time management skills

Strong written and verbal communication abilities

Proficiency with Microsoft Office Suite or Google Workspace

Ability to maintain confidentiality and handle sensitive information with discretion

Detail-oriented, proactive, and able to multitask effectively

Experience with clearinghouses and EDI enrollment is a plus, but not requiredBenefits:

Competitive salary

15 days Paid Time Off (PTO)

401(k) retirement plan

Medical, dental, and vision insurance

Flexible hybrid work setting (1–2 days/week in office)