Accounting/Fleet Inventory Technician

Description Performs technical work involving the preparation and/or maintenance of fiscal or related records, and related work as apparent or assigned.

Work is performed under moderate supervision.

Examples of Duties * Reviews invoices for payment; matches invoices to packing lists; codes invoices; acquires departmental approval when required.

* Enters invoice and/or other department data into City database system; verifies invoices for accuracy; runs reports necessary for issuance of checks.

* Receives payments and makes deposits.

* Creates and processes purchase orders.

* Researches and reconciles discrepancies regarding various data by contacting appropriate parties.

* Posts, checks, balances, and adjusts accounts.

* Assists supervisor with budget preparations.

* Prepares various periodic reports such as cost and inventory records.

* Maintains and files documentation of expenditures and other financial transaction data * Maintains various records and database information to include current employees and vehicles; responds to departmental requests to add and delete fuel cards and fuel authorization; provides monthly usage reports as requested.

* Works with the Fleet Manager to identify root causes for discrepancies and provide remediation action * Assist with writing work orders, this includes documenting customers complaints, verifying information and inputting data correctly * Organize, inventory, source, order and distribute automotive stock supplies and merchandise in connection with the maintenance and repair of city fleet * Serves as backup to department member(s) as assigned.

* Prepares personnel/payroll data such as overtime and leave hour coding as requested.

* Performs administrative and clerical support duties including greeting visitors, answering telephones, mail distribution, preparing correspondence, attending management meetings, taking, transcribing, and distributing minutes for executive or committee(s), etc.

Typical Qualifications Minimum Education and Experience: * High school diploma or GED with coursework in accounting, bookkeeping, or related field and minimal experience in accounting and administrative support, or equivalent combination of education and experience.

Associates/Technical degree preferred.

* Ability to count, to read and write and at least 6 months experience working in the issuance, inventory and acquisitions of parts and supplies in a computerized environment or related experience.

* Previous experience working in a public service capacity is preferred * Previous service writing and/or general automotive knowledge is preferred Licenses and/or Certifications: * Valid Commonwealth of Virginia Driver's License Knowledge: * General knowledge of accounting terminology, methods, and procedures.

* General knowledge of bookkeeping terminology, methods, procedures, and equipment.

* General knowledge of Microsoft applications (Excel, Word, PowerPoint, Access). * Thorough knowledge of standard office procedures, practices, and equipment.

Skills: * Basic math and analytical skills.

* Attention to detail, customer service skills, and computer skills.

Abilities: * Ability to understand and follow oral and written directions.

* Ability to communicate effectively and efficiently with coworkers and general public in a tactful manner * Ability to follow work procedures.

* Ability to enter and compute data with speed and accuracy.

* Ability to establish and maintain effective working relationships with department heads, associates, and the general public.

Supplemental Information Work Environment: * Work is primarily performed in an indoor, climate-controlled, pleasant environment.

* Willingness to work in a mechanical shop with moderate or loud noise level Essential Physical Activities: * Grasping, hearing, seeing up close, reaching, pushing, talking, standing, finger movement.

* This is sedentary work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects