Operations Coordinator

OPERATIONS COORDINATOR Organizational Description New Millennium Academy (NMA) is a Hmong charter school, and its mission is to prepare learners for life by engaging them in high academic achievement and fostering cultural pride and identity.

NMAs vision is to develop global leaders who transform the world.

Culture of Learning Every scholar has the right to learn, be engaged, and grow in a healthy school environment.

As such, NMA fosters a culture of learning that embraces every scholars strengths and seeks employees who will optimistically and confidently participate in this culture of learning.

Core Principles: Aim for high academic achievement.

Embrace cultural pride and identity.

Model the way.

Understand how data drives decisions.

Have high expectations.

Create a socially/emotionally supportive learning environment.

Information Job Title: Operations Coordinator Reports to: Director of Operations/Office Manager Hours: 40 hours per week Office Location: 5105 Brooklyn Blvd, Brooklyn Center, MN 55429 Starting Salary: $45,000.00 - $55,000.00 This position will be eligible for the following benefits: Medical Insurance Health Savings Account (HSA) Dental Insurance Vision Insurance Short-Term Disability (STD) & Long-Term Disability (LTD) Life Insurance Paid Time Off (PTO) 10 Paid Holidays PERA/TRA Pension 457b Retirement Plan Pet Insurance PRIMARY FUNCTION OF THE POSITION Under the supervision of the Office Manager, the Operations Coordinator will support daily logistics for the front office, transportation, attendance and other operational areas to help maintain a safe, friendly and professional school environment.

The Operations Coordinator must demonstrate a strong work ethic, have integrity, and is accountable to his/her actions.

He/she will align himself/herself with NMAs core principles and understands the unique challenges of an immigrant and refugee community.

A successful Operations Coordinator will also have experience in a high performing fast paced environment.

POSITION SPECIFICATIONS School Operations & Logistics Support daily school operations including arrival/dismissal, safety drills, and lunch procedures Monitor and replenish inventory of supplies, uniforms, equipment, and forms Manage delivery of materials, shipping, and mail handling Assist in ensuring the building is clean, safe, and organized for staff and students Help maintain accurate operational records and logs (e.g., visitor sign-in, maintenance, deliveries) Student Information & Systems Support data entry and accuracy in student information systems (e.g., attendance, enrollment) Maintain and update rosters, schedules, and directories in coordination with leadership Assist with new student onboarding packets and withdrawal documentation Transportation & Meal Coordination Coordinate student transportation systems including bus schedules, rider lists, and communication Serve as a liaison between families and transportation vendors to resolve issues Track and report meal participation and assist with free/reduced meal applications Oversee all transportation requests including field trips, after school, sports, summer school, and special events.

Ensure all buses meet DOT requirements including routine inspections, tab renewals, security and safety requirements and bus repair/issues Develop standards of maintenance and preventative maintenance plan Maintain all necessary documentation of vehicles.

Support NMAs transportation service to other schools/organizations.

Coordinate annual bus safety training for all students and new scholars Respond to and investigate accidents involving NMA vehicles and student transportation Obtain/Renew CDL license, as required Respond as the first back up driver Event & Space Coordination Provide logistical support for school events, professional development days, and family nights Set up spaces, signage, and materials needed for school-wide events or meetings Manage reservation and scheduling of shared spaces, including conference and multi-purpose rooms Communication & Support Communicate effectively with staff, students, and families regarding operational matters Support front office as needed, including phones, student needs, and visitor check-in Maintain professionalism, responsiveness, and confidentiality in all interactions Requirements Critical thinking skills and knowledge of analytics Excellent communication and organizational skills 2+ years of transportation experience in a K-12 environment.

Ability to speak English and Hmong fluently highly preferred Experience with applications and software such as Google Suite and Infinite Campus (NMA Student Information System). Proven ability to multitask and work under pressure CDL License (Class B with school bus endorsement)