Principal Project Administrator

Job DescriptionOVERVIEW

Longenecker & Associates (L&A) seeks a motivated Principal Project Administrator to contribute to our mission supporting our work at SRNS in Aiken, SC.

L&A is a woman-owned small business and trusted partner enabling critical missions across the U.S. Department of Energy (DOE) complex for more than 30 years. We contribute to DOE’s nuclear security and environmental remediation enterprise by providing the highest-caliber staff and experts.

POSITION DESCRIPTION

Direct functional areas of project administration, i.e., records control, file administration, word processing, engineering support, or customer administrative support. Duties include identification, assignment, and leadership of project support personnel training, planning, and distribution of workload. Also includes coordination of office services, housekeeping, property management, and special project assignments. Reviews work of assigned staff to ensure that project procedures are followed and ensure projects are finished on time and within budget.

Lead development of, monitor, and provide cost effective Engineering Administrative Services for large projects, small projects, tasks, and/or department/division-level management services to support execution of the design products.

Communicate with internal and external departments and organizations to clarify and coordinate assigned tasks; and resolve complex administrative problems on the project. Review workload, schedules, personnel assignments, status of ongoing work. Approve leave requests, evaluate personnel performance, and initiate disciplinary actions. Establish, interpret, revise, and/or review standards as necessary to ensure that work performed is within established records management guidelines. Lead evaluation office production and administrative work processes; monitor the development of internal operating procedures/guidelines. Ensure professional administrative staff is trained in changes. Direct services such as equipment procurement, maintenance and repair, office supplies, and mail. Ensure administrative office equipment, computing, and software needs are met. Ensure housekeeping audits are scheduled and that corrective actions are completed. Direct the development and maintenance of a variety of manual and automated filing systems, and/or protected property and equipment. Monitor automated registers for tracking and retrieval of management commitments, correspondence, engineering documents, time collection, cost collection, and/or equipment. May monitor data collection, preparation of operating reports, and error reconciliation. Manage employee communications and recognition programs. Interface with project administrators, engineering managers, and records management personnel and formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Coordinate security and access clearances. Provide guidance to department personnel. Investigate personnel security incidents and recommend resolutions. Compile and analyze department performance information.

Prepare reports for senior management. Propose follow-on initiatives. Conduct periodic management status reviews to ensure department initiatives are being implemented. Study methods of improving work measurements. Provide analyses that support development and allocation of the non-labor operating budget. Track, report, trend, analyze, and account for all costs associated with the approved budget. Identify, investigate, and correct inappropriate charges. Monitor accounts and confirm implementation of corrective action. Process Design Documents via Smart Plant Foundation (SPF), Electronic Document Workflow System (EDWS).

EDUCATION REQUIREMENTS

Education & Experience: Bachelor’s degree in business or related area and 8 years’ experience in project administration and supervision; associate degree in business or related area and 11 years’ experience as indicated; or 14 years’ experience as indicated.

MINIMUM QUALIFICATIONS

Ability to work in a diverse work environment,

Satisfactory results of a pre-employment screening, which includes a background check and drug screening.

Ability to fulfill and promote L&A core values.

Comprehensive knowledge of Records Management policies, procedures, and practices.

Requires an in-depth knowledge of engineering/training document work systems, administrative processes, and relevant computer applications. Applies advanced principles and practices in administration to resolve problems in a timely manner.

Knowledgeable of site accounting practices regarding non-labor and capital equipment budget. Effective use of basic math and business concepts, theories and practices plus experience in budgeting processes.

Thorough understanding of policies, and administrative project procedures and practices. Expertise in engineering/training document control. Requires computer literacy.

Previous experience with the use and implementation of DOE Order 413.3B.

Experience in DOE CD-3X Package Submittals

Knowledgeable about SRNS Project Management and EVMS policies, procedures, and manuals.

Experience with Learning Management Systems (LMS).

Experience in industrial (or similar) training design, development, tracking, status reporting document approval and publication process.

DESIRED QUALIFICATIONS

Candidates who have possessed an active DOE clearance (L or Q) within the past two (2) years are

Qualified with the Learning Management System.

2 to 5 years or more of experience in training and development or a similar role.

Well-versed in the SRNS document creation and approval process.

PF-81 Evaluation Criteria:

• Price and Cost to Company: 30%

• Technical Acceptability: 60%

• Availability & Qualifications of Personnel: 10%

Duration of the Contract: 1 year, 2 option renewal years

Estimates Hours Per Year: 2080 ST / 400 OT

Anticipated Work Schedule: 630 am - 5:00 pm, M-Thu

Onsite or Remote? Onsite. Local candidates or willing to relocate at the candidate's expense.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Successful candidates will be able to perform the essential functions of the job with reasonable accommodation. This job posting reflects management’s assignment of essential functions and the descriptions listed do not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.

SALARY AND BENEFITS

As an L&A employee, you will be eligible for a competitive salary as well as a comprehensive benefits package including healthcare (medical and dental), 401K plan, and paid time off. We believe in investing in our employees beyond compensation and as an L&A employee, you will have access to in-house training, career pathing, mentoring, award programs, tuition reimbursement and much more.

L&A is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment regardless of their,,,,,,,, or status as a qualified individual with a or protected veteran.