Purchasing Assistant

Job Description

JOB SUMMARY

Supports our procurement operations across multiple warehouse locations. The Purchasing Assistant is responsible for reviewing demand and ordering inventory items, tracking open purchase orders, and maintaining accurate and up-to-date item information within our ERP system (NetSuite). This role is critical to ensure a smooth supply chain and timely vendor deliveries.

CORE DUTIES & RESPONSIBILITIES

• Generate and analyze the Order Items Report within our ERP system (NetSuite) and order inventory items to support production and sales.

• Monitor open purchase orders to ensure timely vendor delivery and resolve any delivery discrepancies or delays.

• Maintain accurate item master data in NetSuite, including product descriptions, costs, vendor details, and lead times.

• Communicate with vendors to confirm order details, pricing, availability, and shipping schedules.

• Collaborate with warehouse and operations teams to ensure inventory accuracy and address supply issues.

• Assist with sourcing and evaluating new vendors or alternative products when needed.

• Reconcile purchase orders and invoices for accuracy and coordinate with the finance team as needed.

• Support material management projects as necessary.

• Work in collaboration with other Purchasing Assistants and the Material Manager to support the inventory requirements across multiple warehouse/production locations.

Reporting To:

Inventory Manager

Qualifications & Requirements

1+ year of work experience as a buyer or similar role.

Experience working within an ERP system such as NetSuite.

Excellent communication skills, including active listening.

Understanding of inventory management.

Proficient computer skills with the ability to learn new software.

Act independently and on your initiative.

Critical thinking and problem-solving skills.

Ability to effectively present information in a clear and organized manner, and respond professionally and appropriately to questions of managers, reps, and teammates.

Physical Demands

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Regularly repeat the same movements when entering data.

Full-time