Accounts Payable Specialist

Job Description

Description:

Summary

Responsible for receiving, processing, and verifying invoices related to accounts payable. Review coding and payment schedule before posting and processing. Ensure timely and accurate payments are made to vendors.

Essential Duties and Responsibilities

Processes invoices (incoming stamp & verifying PO’s or receiving tickets).

General Ledger coding.

Prepare invoices for payment.

Reconcile vendor statements.

Process invoices in the ticketing system and get appropriate approval.

Import AP files.

Compare and analyze expense accounts to reduce costs.

Reconcile company credit card on monthly basis.

Process and verify expense reports in the online expense report system.

Request any expense addendums for Sales Contracts

Assist in month-end closing process for AP.

Assist in any projects from Supervisor or Controller.

General clerical including filing.

Interfaces with other departments to provide good service.

Display good safety and housekeeping practices.

Use material and equipment effectively.

Performs other duties as assigned.

Job duties are subject to change as directed by management.

All duties are essentialRequirements:

Qualifications

High school education or equivalent.

Associates degree or related experience

Minimum of 3 years in accounts payable

Proficient in Excel and Data Entry (minimum 11,000 kph/100% accuracy).

Must be able to work accurately and meet consistent deadlines.

Must be detail oriented and a team player.

Excellent organizational skills.

Good interpersonal skills.

Ability to work in a fast-paced environment.

Preferred experience using AP automation tools

Physical Requirements:

The essential functions of this position include, but are not limited to the following:

In terms of an 8-hour workday, this position requires:

5 hours sitting

1 hours standing

2 hours walking

Activity: This following shows the actual time spent on each activity for this position.

Bending/Twisting – 6 to 8 hours

Reaching – Up to 2 hours

Lifting – Up to 2 hours

Pushing/Pulling - Up to 2 hours

Speaking – 4 to 6 hours

Writing – 2 to 4 hours

Typing or CRT Inputting – 6 to 8 hours

Filing – Up to 2 hours

Climbing – Up to 2 hours

Reading – 4 to 6 hours

Driving – 0 hours

The following activities are essential in your job function.

Hearing – 6 to 8 hours

Seeing – 6 to 8 hours

Lifting is essential in your job function.

Up to 10 lbs. – Up to 2 hours

Repetitive foot movement such as operating foot controls.

Both feet – Walking between buildings

Your job requires you to use your hands for repetitive action.

Simple Grasping – 2 to 4 hours

Fine Dexterity – 6 to 8 hours

The specific statements shown in each section of this description are not intended to be inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

Full-time