Construction Office Technician

Come work for OHM Advisors, the community advancement firm.

With the singular mission ofâ Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, GIS, surveying, and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.

What You Will Contribute to OHM Advisors

This individual performs a full range of office duties for the construction and municipal teams. These duties would primarily assist the Ohio region. The ideal candidate will be proactive, able to work independently, and function well as part of a team, interacting with staff, contractors, and clients regularly.

We are especially seeking candidates with experience in ODOT contract administration and construction documentation, or those who are familiar with ODOT delivery processes and requirements.

Your Responsibilities

Support project and construction managers by preparing pay applications, change orders, fee proposals, and budget adjustments.

Track and document construction-related documentation including RFIs, shop drawing submittals, permits, materials certifications, and other necessary documents ensuring compliance with ODOT Construction and Materials requirements.

Maintain structured and organized construction documentation. Develop processes that help organize and streamline information sharing and information retention in general.

Coordinate and schedule construction-related meetings, trainings, and field visits. Take accurate meeting minutes and ensure follow-up actions are tracked and completed.

Communicate directly with clients, contractors, developers, and internal teams, providing professional and timely responses to project needs.

Assist with bid-letting support, including review of bid packages and post-letting documentation for compliance.

Monitor and support compliance with federal aid documentation, DBE tracking, certified payrolls, and prevailing wage reporting.

Collaborate with field inspectors and project managers to track contract time, delays, and project milestones.

Direct and/or answer inquiries from field and office client representatives, contractors, developers and clients as appropriate, ensuring effective communication.

Assist in the preparation and composition of letters, reports and other materials for both internal and external distribution.

Assist with compliance of safety standards, regulations, and reporting requirements for ongoing projects.

Ensure project timelines are met by identifying administrative bottlenecks and providing timely status updates.

Requirements

Minimum requirement of a High School diploma with 5+ years of construction or administrative experience. (Construction-specific administration experience is a plus. Associates degree or better in related field is a plus but not required.)

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, and Teams). (Experience using construction management software is a plus.)

Willingness to learn other software applications necessary for the role

Excellent time management skills with ability to multitask effectively.

Strong organizational skills with attention to detail and accuracy in managing documentation.

Excellent interpersonal and communication skills, both written and verbal, with the ability to engage effectively with internal and external stakeholders.

Ability to work independently and take initiative while collaborating effectively with others.

Ability to handle confidential information and sensitive situations with professionalism and discretion.

Experience with ODOT specifications, contract language, and delivery systems is preferred.

Benefits Summary

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.

Benefits:

BCBSM Medical, Dental and Vision

Company Profit Sharing

Flexible Spending & Health Savings Accounts

401(k) retirement savings plan with employer matching contribution

Paid professional association membership

Tuition & Certification Expense reimbursement

Volunteer Service Leave

100% Employer-Paid Life Insurance

Short & Long-Term Disability Options

Career Advancement & Enrichment Programs:

Voluntary Wellness Program

OHM Grad School

OHM University

You can read more about each of these programs on our website.

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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