Front Desk Coordinator

Job Description

We are looking for a detail-oriented Front Desk Coordinator to join our clients team on a contract basis in Portland, Oregon. This is a part time role, with a Tuesday/Friday schedule from 8-5pm. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and organized environment. This position requires exceptional organizational skills and the ability to handle multiple administrative tasks efficiently.

Responsibilities:

• Greet and assist visitors with a courteous and friendly demeanor.

• Answer and direct calls using a multi-line phone system.

• Manage and organize office files and records to maintain a streamlined workspace.

• Provide concierge-level support by addressing inquiries and resolving customer concerns.

• Perform accurate data entry and maintain up-to-date records.

• Schedule and coordinate appointments or meetings using Microsoft Outlook.

• Assist with basic administrative tasks, including drafting documents in Microsoft Word and creating spreadsheets in Microsoft Excel.

• Ensure the reception area remains clean and organized.

• Collaborate with team members to support various office functions as needed.• Proven experience in administrative or front desk roles.

• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong interpersonal and communication skills to interact effectively with clients and team members.

• Ability to operate a multi-line phone system.

• Excellent organizational skills and attention to detail.

• Familiarity with data entry and file management processes.

• A customer-focused mindset with the ability to handle inquiries professionally.

• Ability to work independently and manage time efficiently.