Sourcing Specialist

Job Description

We are seeking a Sourcing Specialist to support the seamless transition and implementation of Integrated Facilities Management (IFM) services across multiple global regions. Under the direction of the Global IFM and Procurement Transitions Sr. Director, this role is responsible for the planning, coordination, and execution of transition activities that ensure minimal service disruption and optimal sourcing performance. The ideal candidate will combine strong analytical and organizational skills with experience in procurement, facilities management, or project coordination.

Demonstrate advanced Excel skills, including Pivot Tables, VLOOKUPs, XLOOKUPs, IF statements, and other advanced formulas

Perform detailed data analysis, consolidating sourcing and asset data from various sources for reporting and templates

Coordinate and support IFM transition meetings by organizing agendas, capturing action items, and distributing follow-ups

Create and deliver presentation materials to communicate transition timelines, sourcing strategies, and key updates

Work closely with subject matter experts to document and publish IFM playbooks with sourcing customizations

Manage project trackers and milestone Smartsheet templates to ensure transition progress and sourcing objectives are met

Identify and escalate risks related to sourcing transitions and maintain documentation in the RAID register

Track the progress of transitions and align sourcing activities with project timelines and business goals

Confirm scheduling and completion of sourcing and procurement-related training sessions

Support data-driven decision-making by gathering, analyzing, and organizing procurement and transition data

Develop process maps and workflows to enhance operational clarity within sourcing functions

Maintain efficient file and document management systems for sourcing records

Collaborate with teams to identify best practices in sourcing and vendor onboarding

Continuously identify opportunities for process improvement across the sourcing and transition lifecycle

Bachelor’s degree in Business, Supply Chain, Facilities Management, or a related field (preferred)

Experience in procurement, sourcing, facilities management, or project management

Strong analytical skills with experience handling large datasets

Advanced Excel proficiency and familiarity with Smartsheet or similar project tools

Excellent written and verbal communication skills for working with cross-functional teams and senior stakeholders

Strong organizational skills with attention to detail and process optimization

Knowledge of risk management, process documentation, and continuous improvement methodologies