Office Admin

Job Description

We are looking for a detail-oriented Office Administrator to join our team in Seal Beach, California. This is a contract position within the non-profit sector, offering an opportunity to contribute to essential office operations and engage with community members. The role involves a variety of administrative and clerical tasks to support organizational processes effectively.

Responsibilities:

• Welcome visitors to the Stock Transfer Office, address their inquiries, and provide assistance.

• Manage intents to withdraw from stock ownership and prepare escrow packets for review and approval.

• Facilitate inspection requests by coordinating efforts between the On-Site Sales Office, escrow companies, and the Physical Property Department.

• Generate financial demands, forward them to the Finance Department, and process payments with the On-Site Sales Office or escrow company.

• Prepare and process ownership transfer documents, including the collection of associated fees.

• Distribute items to new stockholders, such as keys, welcome packets, payment cards, identification cards, and carport assignments.

• Issue new or replacement identification cards as needed.

• Compile lists of deceased residents and share them with relevant departments, including Finance, Golden Rain News, and the Leisure World Health Care Center.

• Verify eligibility for family members, conservators, and trustees of deceased residents to receive service passes.

• Assist with Mutual annual meetings and support the preparation of year-end mail-out packets.• Proficiency in managing inventory reports and supply tracking.

• Strong organizational skills to handle supplies and petty cash effectively.

• Attention to detail in maintaining shareholder and member files.

• Ability to prepare and process various administrative documents, including stock certificates and file maintenance forms.

• Excellent communication skills to interact with visitors and coordinate with multiple departments.

• Experience in assisting with programs such as Pet Registration and Caregiver Pass.

• Familiarity with preparing financial demands and escrow-related documentation.

• Capability to support event preparation, including annual meetings and mail-outs.