Asset Coordinator

General DescriptionnUnder the general supervision of the Asset Manager, the Asset Coordinator will oversee the management, tracking, and maintenance of physical assets for the City of Pearland.

This role involves ensuring proper documentation, ensuring compliance with policies, and supporting various departments in maximizing asset use and value.

The successful candidate will collaborate with internal teams to ensure that all assets, including equipment, vehicles, and infrastructure, are efficiently managed throughout their life cycle.nDuties and ResponsibilitiesnThe functions listed below are those that represent the majority of the time spent working in this class.

Management may assign additional functions related to the type of work of the class as necessary.nnEssential Functions:nnAsset Management:nnOversee the inventory of all local government assets, including but not limited to equipment, vehicles, and infrastructure.

Ensure accurate records of all assets are maintained in the asset management system.nCapture GPS points of city owned infrastructure.nAttend walkthroughs of infrastructure projects.nnnCityworks Software: nnDevelops and maintains domains for departments.nCreates/removes users within Cityworks and GIS Portal to maintain accurate employee registry.nBuild/maintain service requests, work orders and inspections for departments.nTroubleshoot issues within the platform.nCreates searches and queries to gather data for departmental metrics and reports.nPerforms related work as assigned.nnnnAdditional Duties:nnTracking & Documentation: Conduct regular audits and physical inventories of assets, updating asset records, and tracking the movement, condition, and status of all assets.nLifecycle Management: Manage the asset lifecycle, including the acquisition, maintenance, repair, and disposal of assets.

Ensure all assets are in compliance with applicable safety and operational standards.nCoordination with Departments: Collaborate with various departments to understand their asset needs, prioritize requirements, and ensure timely delivery and allocation of resources.

Documents, maps business processes and workflows related to asset management, recommends changes to improve efficiency.nCompliance and Reporting: Ensure compliance with local government regulations, policies, and procedures regarding asset management.

Prepare regular reports on asset status, including any issues related to asset conditions or compliance.nMaintenance & Scheduling: Work with departments to develop and implement preventative maintenance schedules and asset repair timelines.nData Analysis: Analyze asset data to help with decision-making, identify inefficiencies, and recommend improvements in asset utilization or policies.nTraining & Support: Provide guidance and training to staff on Cityworks AMS/PLL usage.

Assist with the integration of outside software/s to Cityworks.nBudget Assistance: Assist in the preparation of asset management budgets, tracking expenditures, and identifying cost-saving opportunities.nn

Full Time