Temporary Human Resources Administrative Assistant

Job Description

POSITION SUMMARY

The Human Resources Temp Administrative Assistant is responsible for the administrative support of the human resource operations. This position is a temporary position with an estimated completion end date of six months following hire.

RESPONSIBILITIES

Provide excellent customer service in response to phone, email, and in person inquiries for the Human Resources Department.

Handle and respond to initial intakes for HR department including employment application, LOA, employment relations, and escalate issues to the appropriate manager.

Provides general department resources and information for guests and visitors

Organize and maintain the presentation of the HR office, file room, and HR meeting spaces

Translate verbal and written communications on behalf of the HR department

Prepare communications such as memos, emails, letters, invoices, and mailing

Coordinate and schedule meetings on behalf of department management

Update company bulletin boards and attend department line ups.

Create, organize, and maintain team member files.

Accurately process employee changes and personnel information into our employee database

Assist management with HR projects including new hire orientations, trainings, etc.

Assist in the coordination of various team member related and training events and activities.

REQUIREMENTS

Bilingual English/Spanish is required.

Minimum of 1-2 years of Human Resources or comparable experience required.

Microsoft Office Suite advance proficiency required

Excellent interpersonal and communication skills (written and verbal) required.

Ability to type an average of 60 wpm.

Ability to use good judgement in exercising independent discretion.

Detail-oriented and thorough in completing tasks.

Highly organized with the ability to manage competing priorities and timely deadlines.

Ability to keep personnel matters discreet and confidential.

High School Diploma/GED required; higher education degree preferred.

Union experience is a plus

Team San Jose is an equal opportunity employer

Full-time