Technical Administrative Assistant

Job Description

Technical Administrative Assistant

ms consultants, inc.

Columbus, Ohio

ms consultants, inc. is actively seeking a detail-oriented and proactive Technical Administrative Assistant to join our Building Systems Business Unit in the Columbus office. This dynamic and integral role is ideal for a motivated professional with strong organizational skills and a keen eye for detail. You’ll play a key part in supporting day-to-day operations, including document management, administrative coordination, invoicing, and permitting for various projects.

This is a multi-faceted opportunity where no two days are the same—perfect for someone who thrives in a fast-paced, team-oriented environment and enjoys supporting a wide range of project needs.

At ms consultants, we value work-life balance. Our hybrid work schedule offers flexibility, allowing employees to work part-time from home and part-time in the office, supporting both personal well-being and professional collaboration.

About the Building Systems Business Unit

Our Building Systems Business Unit provides architecture, engineering, and planning consulting services to a variety of commercial and public clients including financial, retail, restaurant, office, municipal and grocery. Project types range from multi-unit retail to schools, municipal facilities, fairgrounds, industrial sites, and urban redevelopment.

What You'll Do:

Project Setup & Administration:

Establish and maintain project tracking systems (e.g., Smartsheet).

Assist with subcontract drafts and production folder organization.

Coordinate Deltek planning updates and collaborate with accounting teams.

Set up financial trackers and organize digital project folders.

Production Tracking & Team Coordination:

Attend and document weekly team meetings.

Update production tracking sheets and schedules.

Monitor internal and external milestone dates, flagging upcoming actions.

Distribute updates from external bulletins, as necessary.

Subconsultant & Scope Coordination:

Manage communications with internal teams and external subconsultants.

Coordinate production file sharing and documentation.

Track subconsultant scope and fee updates in collaboration with accounting.

Financial & Budget Support:

Apply monthly fee percentage mark-ups.

Participate in monthly billing meetings.

Assist with budget setup, submission, and revision tracking.

What You'll Bring:

We’re looking for a proactive, detail-oriented team player who thrives in a collaborative, fast-paced environment. You are a creative problem solver who can confidently communicate ideas and adapt to evolving workflows in a dynamic, matrixed team structure. You bring not only technical capabilities but also a positive, solutions-focused mindset that supports project success and cross-functional coordination.

Educational Qualifications

Bachelor’s degree preferred, but not required

Knowledge and Skills

Strong background in project coordination, with experience in invoicing and permitting procedures

Proficient in project tracking and collaboration tools such as Smartsheet and Deltek, with the ability to adapt quickly to new systems.

Excellent communication and organizational skills, with a focus on clarity, accuracy, and follow-through.

Skilled at managing multiple priorities, tasks, and deadlines in a fast-paced environment.

Analytical thinker with attention to detail and commitment to accuracy

Team-oriented with excellent interpersonal skills and a collaborative approach

Self-motivated, adaptable, and comfortable working in a fast-paced, deadline-driven setting

Experience in the Architecture & Engineering (A/E) industry is a plus but not required.

Previous experience supporting teams in a project-based or professional services environment is strongly preferred.

Why Choose ms consultants?

We are proud to be an award-winning engineering, architecture, planning, and environmental consulting firm, annually ranking within ENR’s Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service.

As a member of the ms team, we consider your needs as a professional and as an individual outside of work. We offer a career path which provides opportunities for advancement at any level of your career and costs for licensure, certifications, and further education. To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long-term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered.

Our Mission:

By investing in our people, we create comprehensive solutions for communities and clients.

Our Vision:

Our vision is to shape a better tomorrow.

Our Values:

We are accountable. We foster collaboration. We stand for inclusion. We are committed to excellence. We are passionate about our work.

The ms Commitment to Diversity, Equity, & Inclusion

ms is a company that actively promotes anti-racist values and fosters an environment of diversity, equity, and inclusion. This means working together to speak out and take action against all forms of racism, bias, and discrimination, not only in our company but in our community and everyday lives. Read more about ms DEI here.

ms consultants, inc. is an Equal Opportunity/Affirmative Action employer. ms fully supports and maintains compliance with all state, federal, and local regulations. ms does not discriminate against applicants or employees on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, or genetic information.

Part-time

Hybrid remote