Office Manager

Job Description

About the Role:

We're looking for a proactive, detail-oriented Office Manager to support operations, enhance employee experience, and provide direct assistance to ownership. This role touches every part of the business—from reviewing contracts and managing payroll to boosting team morale and keeping our owner’s day running smoothly.

Key Responsibilities:

Contracts & Compliance

Review contracts and streamline approval workflows

Track progress across Estimating, Operations, and PM teams

Enforce 48–72 hour contract review timelines

Manage safety protocols and OSHA 300 completion

Oversee prequalification processes for new GCs

Office Management

Coordinate office and vehicle maintenance

Set deadlines and assist staff with task management

Review insurance-related overhead expenses

Maintain vendor and contractor communication

Track and manage general office operations with minimal oversight

Accounts Receivable

Assess the AR process and support Accounting where needed

Payroll & Reporting

Process bi-weekly payroll and prevailing wage reports

Monitor GPS and time compliance

Handle garnishments, deductions, and child support filings

Employee Advocacy

Schedule reviews, track milestones, and support retention strategies

Maintain time-off logs and digital documentation

Boost morale through thoughtful perks and team check-ins

Owner Support

Prioritize and act on personal task requests

Communicate with property managers and tenants

Manage maintenance and rent collection for six rental units

Occasionally assist with dog-related tasks

You Bring:

Strong organizational skills and tech-savvy (Dropbox, Gmail, Word, Excel)

Confidence to work independently and provide timely updates

Experience with payroll, contracts, and AR

A positive, team-oriented mindset

What You’ll Get:

A role with variety, responsibility, and impact—plus a team that values retention, respect, and results.

Company Description

A leading commercial construction HVAC Mechanical company.

We have strong policies and procedures in place enabling a great work environment.

So if you are a person who likes fast paced construction, great at generating reports, efficient with time management we are interested in you.

Full-time