Accounts Payable Associate

Job Description

Position Overview: The Accounts Payable Associate will provide full cycle support for the Accounts Payable (AP) department, to include invoice processing and payment for the organization as well as all other related A/P functions as assigned.

Essential Job Functions

Transaction Management

Coordinate with Accounts Payable Supervisor to provide seamless AP workflow

Receive and process vendor invoices within 48 hours of receipt

Validate accurate general ledger account coding and data entry

Obtain proper invoice approval of invoices using INDEX software

Research and respond to email mailbox within 48 hours of receipt depending on urgency

Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly

Review and reconcile vendor statements, and resolve outstanding items

Maintain proper storage of payables items using INDEX imaging system

Obtain proper invoice approvals

Clear portals

Clean up and reconcile aging report weekly

Payment Management

Coordinate with Accounts Payable Supervisor to provide seamless AP workflow

Prepare accounts payables weekly/daily and manual payment cycles as required

Apply manual payments/drafts to invoices

Process payments timely via corresponding payment methods

Process voids, stop payments, and resolve payment issues or payment status

Process and resolve daily bank exception report before bank cut-off time

CorPay enrollment updates

Vendor Management

Coordinate with Accounts Payable Supervisor to provide seamless AP workflow

Maintain vendor database to include vendor adds and changes

Obtain IRS vendor TIN matching and store in FB

Receive and process vendor invoices within 48 hours of receipt

CorPay initial vendor enrollment

Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept

Discovery and development of an AI OCR AP solution to automate the transaction entry process

Additional Responsibilities

Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc.

Assist with special projects as assigned

Apply a team approach to completion of all month end reporting tasks

Weekly and monthly accounts payable reconciliations

Work vendor statements

Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values

Perform other duties as assigned

Job Requirements

Experience in Accounts Payable or similar role

Strong knowledge of accounts payable and accounting

Ability to communicate effectively with customers and vendors

Experience using financial software

Excellent organization and time management skills

Excellent attention to detail and strong problem-solving skills

Excellent interpersonal skills and ability to work in a team environment

Flexible and able to adapt to sudden changes in priority

Effectively understand and use tools/methodologies

Full understanding of and processing experience with INDEX and Great Plains accounting

Demonstrated ability to thrive in a fast-paced environment

Other Skills/Abilities

Proficient with Microsoft Office Suite or related software

Full-time