Business Manager/CPA

Position Type:

Administration/Business Manager

Date Posted:

2/3/2025

Location:

LASEC

Date Available:

07/01/2013

JOB TITLE

Business Manager/Chief School Business Official

LOCATION

LASEC Office

DEPARTMENT

Business Services

REPORTS TO

Executive Director

TERM

12 Months (260 -Days)

HOURS

8:30 - 4:00

STARTING SALARY RANGE

$90,000 -$120,000 with a regionally competitive benefits package

POSITION SUMMARY: The Business/Accounting Manager/Chief School Business Official is responsible for performing all tasks related to accounting, finance, and grants. As well as the claims process for Medicaid administration and all special education claims for the Cooperative and its nine member districts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serves as a member of the LASEC Executive leadership team.

Responsible for day-to-day implementation and operation of LASEC's fiscal policies.

Assists and supports the Administrative Agent's Business Manager in all fiscal matters related to the Cooperative.

Prepare and submit the local budget in collaboration with the Executive Director.

Perform all aspects of the accounting function for the Cooperative, including

Managing the disbursement and recording of all LASEC expenditures and the collection and reporting of all LASEC revenues

Preparation of monthly cash flow statements and related reporting to the Executive Committee including year-to-date budget to actual analysis

Regular analysis of general ledger accounts including posting required journal entries

Review of monthly bank reconciliations prepared by the administrative district

Maintain and update capital asset depreciation schedules

Develop and monitor strong internal controls over cash receipts & cash disbursement functions

Prepare monthly analyses of LASEC cost centers and issue billing invoices to member districts

Supervise and review the computation of tuition for district special education programs and prepare and issue related invoices to member districts

Perform special financial projects as requested by the Executive Director or Executive Committee

Prepare all workpapers and adjustments required for the annual financial statement audit

Prepare the Annual Statement of Affairs and post in the local newspaper

Maintain annual website updates of mandated reports required by the IL school code

Manage the LASEC payroll and perform related input into the payroll system

Collaborate with TRS and IMRF pension agencies to monitor reporting accuracy

Annually update employee seniority records

Manage the employee time off system and complete annual updates

Maintain personnel records for each LASEC employee

Collaborate with member districts in the preparation and tracking of their federal special education grants, including preparation and submission of their quarterly grant expenditures

Assume responsibility for and/or assist member districts in completing specialized reports (e.g., IDEA Compliance, OCR Compliance, audits, etc).

Assist districts in developing the special education component of their local budgets.

Monitor and review district special education expenditures and revenues and recommend adjustments.

Work in collaboration to manage the development, accuracy, and submission of all LASEC and District claims for Medicaid reimbursement.

At least once annually, in-service districts regarding preparation of paperwork necessary for State categorical and Medicaid reimbursements.

Monitor State reimbursement approvals and disapprovals for special education personnel and keep the Executive Director advised.

Monitor the continued adequacy and performance of the Cooperative's technology infrastructure in collaboration with the technology specialist and advise the executive director.

Participate in ISBE and federal workshops to stay abreast of changes in rules and procedures related to areas of responsibility.

Assume and fulfill any other responsibilities as assigned by the Executive Director.

SUPERVISORY RESPONSIBILITIES: The Business Manager supervises the Administrative Assistant to the Assistant Director & Business Manager, Technology Specialist, and the ESP-Medicaid Specialist.

QUALIFICATION AND KNOWLEDGE REQUIREMENTS: In order to perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the qualifications, skills, physical demands, and work environment required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Bachelor's degree in accounting; CPA and/or Chief School Business Official Endorsement a plus.

3-5 years' experience with school district accounting and/or auditing preferred.

Knowledge of all the elements required in preparing and maintaining accurate financial data.

Knowledge of all the elements required in the development of strong internal controls.

Knowledge of all of the elements required to maintain accurate payroll data.

Demonstrated ability to perform essential duties within Cooperative requirements and Executive Committee/Board policies.

Experience with online school business software (e.g., Skyward/Qmlativ software) is helpful.

Proficiency in Microsoft Excel & working knowledge of Google software required SKILLS REQUIRED: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Flexible, self-starter with the ability to set goals, prioritize tasks, and handle multiple projects.

Ability to self-manage a general ledger system and prepare related financial statements.

Ability to perform financial analyses of Cooperative and District data and draw conclusions.

Excellent analytical skills to aid in identifying financial problems and creating solutions.

Demonstrated attention to detail with a high degree of accuracy.

Ability to write and maintain federal grants.

Ability to speak effectively with vendors and staff.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to work with all items in great detail and a high degree of accuracy. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear.

The employee frequently is required to stand, walk, operate a computer, sit, and to reach with hands and arms.

The employee must occasionally lift and/or move up to 30 pounds, such as payroll/accounting reports state documents.

Specific vision abilities required by this job include close vision. Long term use of computer monitors is required. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually quiet.

Work is conducted indoors. This work is normally conducted at one site. On occasion, this work could be conducted at any school district location.

EVALUATION: Job performance is evaluated in accordance to Cooperative guidelines by the Executive Director.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive listing of the duties performed in this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Leyden Area Special Education Cooperative is an Equal Opportunity Employer. It is the policy and practice of LASEC to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. LASEC ensures equal employment opportunities regardless of race, creed, sex, color, national origin, religion, age, or handicap. LASEC has a policy of active recruitment of qualified minority teachers and non-certificated employees. Any individual needing assistance in making an application for this opening should contact the office of the Executive Director