Administration Assistant

Job Description

**Job Summary:**

The Administrative Assistant provides administrative support to ensure efficient operation of the office. The role requires handling a wide range of administrative and clerical tasks. The individual must be organized, detail-oriented, and capable of working in a fast-paced environment.

**Key Responsibilities:**

- Answer and direct phone calls.

- Maintain and organize physical and digital filing systems (project documents, contracts, etc.).

- Order supplies and maintain inventory.

- Handle incoming and outgoing mail and deliveries.

- Assist in the preparation of invoices, proposals, and expense reports.

- Track project expenses and support in budget monitoring.

- Help manage accounts payable and receivable records.

*Experience:**

- High school diploma or equivalent required; associate degree or higher preferred.

- 1-5 years previous administrative experience in the construction industry required.

- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other office software.

**Skills and Abilities:**

- Strong organizational and time-management skills.

- Excellent communication (written and verbal) and interpersonal skills.

- Ability to multitask and prioritize work in a fast-paced environment.

- Attention to detail and problem-solving skills.

- Knowledge of basic accounting principles and Quickbooks required.

Primarily office-based, the role may require flexibility to handle urgent tasks or meet deadlines.

Full-time