Executive Assistant to Superintendent

Position Type: Secretarial/Clerical/Secretary Date Posted: 5/6/2025 Location: Central Office Date Available: ASAP Closing Date: Open until filled Additional Information: Show/Hide Executive Assistant to the Superintendent: The Executive Assistant assists and supports the Superintendent and the school board to ensure the effective and efficient operation of the district.

The Executive Assistant is responsible for processing and maintaining the Superintendent's confidential and non-confidential correspondence.

The Executive Assistant assists with keeping records and filing reports, ensuring absolute confidentiality of information, files, and records.

QUALIFICATIONS: Minimum of a two-year degree in clerical/office management or five years' experience performing, at a high level, the duties and responsibilities associated with this position.

Must possess strong organizational, problem-solving, and computer skills.

REPORTS TO: Superintendent DUTIES AND RESPONSIBILITIES: * Maintain a positive attitude and style, contributing to the district's overall positive image.

* Prepare letters and documents for the Superintendent and maintain a schedule of appointments and conferences.

* Maintain a filing system for district correspondence and records.

* Compile statistics and gather data as needed, including researching past board actions and conducting and completing surveys/questionnaires.

* Prepare and post agendas.

* Publish legal notices concerning district business.

* Prepare Board meeting minutes for publication and official records.

* Handle all aspects of the Board election, including notices, ordering materials, etc.

* Update the Board policy book with new or revised policies and maintain board policies online.

* Prepare state and federal reports such as accident, curriculum, and staff assignments.

* Assist with the district newsletter and printed material for mailing.

* Prepare and keep updated the academic calendar * Record and gather information for all FOIA requests.

* Support the Superintendent with initiatives * Make arrangements for Convocation, End of Year Recognition Programs, and Teacher Appreciation.

* Facilitate the programs for Teacher & Paraeducator of the Year * Manage District Social Media * Perform other duties as directed by the Superintendent.

Requirements * Must pass federal and local background checks; * Must have reliable transportation; * Must complete all pre-employment requirements before the start date; * Must be able to lift a minimum of 50 pounds.

Hours/wage * 8:00 - 4:00 pm * Contract to be negotiated * Anticipated Salary Range $65,000 - 75,000 Application Procedure: * Apply online via our website: in Applitrack.

Upload cover letter, resume, and three recent reference letters.