Executive Assistant

Job Description

Benefits:

401(k) matching

Health insurance

Paid time off

Position Overview

The Executive Assistant is responsible for supporting the Executive Leadership Team by managing high-level administrative tasks, coordinating cross-functional initiatives, and facilitating smooth day-to-day operations. This role ensures strategic alignment across departments and supports leadership in executing organizational priorities, board relations, and external partnerships.

Key Responsibilities

Administrative Support

Manage calendars, schedule meetings, and coordinate travel for Executive Leadership Team

Order office and other appropriate supplies

Assist other team members with administrative tasks as needed

Prepare agendas, materials and take notes for meetings

Operations & Coordination

Assist with industry conference/event planning and coordination, including logistics and arrangements

Help prepare for and support board and other regularly scheduled meetings

Maintain confidential files, contracts/agreements and organizational records

Support special projects, including strategic initiatives

Qualifications

Proven experience as an Executive Assistant or similar role

Excellent organizational, time management, and multitasking abilities

Strong verbal and written communication skills

Proficiency with Microsoft Office and project management tools

Discretion and trustworthiness in handling confidential information

Compensation

Salary: Commensurate with Experience

Benefits: Health Insurance (Medical/Dental/Vision), 401k, PTO