Accounts Receivable Collections Specialist

Job Description

We are seeking a detail-oriented and organized Accounts Receivable/Collections Specialist to join our team. The ideal candidate will be responsible for creating and submitting invoices to customers, including contracted/subcontracted work, tracking outstanding invoices and managing collections. This role plays a key part in ensuring the company's cash flow remains healthy and that customers are invoiced and pay on time. This position requires a strong understanding of financial processes, excellent communication skills, and the ability to work collaboratively with various departments.

Duties

Generate and send accurate invoices and statements to clients in a timely manner

Tracking outstanding invoices and managing collections

Monitor accounts to identify outstanding debts and proactively follow up on overdue payments

Preparing and issuing monthly pay applications to customers and subcontractor/vendor lien waivers; Filing mechanics liens when appropriate

Contacting customers to request payment of outstanding invoices; following up with customers regarding past-due amounts

Maintain accurate records of all customer interactions and payment activity

Resolve billing discrepancies and respond to customer inquiries regarding invoices or payments

Assist Accounting Manager with monthly review/reconciliation of change orders and subcontractor commitments

Assist with month-end closing activities and prepare reports related to receivables

Coordinate with the sales and customer service teams to ensure smooth billing processes

Requirements

Proven experience in accounts receivable or a similar finance role

Construction accounting a plus

Strong attention to detail and high level of accuracy

Proficiency in accounting software (NetSuite experience a plus)

Good communication and interpersonal skills

Ability to prioritize tasks and meet deadlines

Bilingual preferred

Full-time