Medical Records Coordinator

Job Description

Top Area Healthcare Facility, 800am to 430pm weekdays

The Team Lead, Imaging is responsible for the coordination of all daily activities associated with the Health Information Management imaging system. The Team Lead, Imaging will ensure that medical records needed for patient care, CDI, coding and billing, administrative functions, medico-legal activities and research are processed expeditiously, insuring legibility, completeness and data integrity. Other duties include system maintenance and the education and training of all new imaging staff. This role will also assist the Operations/HIM Manager in policy and procedure development for the imaging system.

Perform daily quality control procedures on a representative sample to ensure quality images and accurate indexing, resolve indexing discrepancies. Perform routine system administration activities as delegated by the Operations/HIM Manager. Monitor interface activity and immediately reports discrepancies to the appropriate individual or department.

Prepare, scan and index medical record documents in a daily basis

Coordinate daily imaging system activities including monitoring and distributing workload to imaging staff evenly to prevent backlogging

Compiles workload and productivity statistics for the imaging area weekly

Communicates backlogs and potential workflow problems to the Operations/HIM Manager in a timely manner

Orients and trains new imaging staff on preparing, scanning and indexing documents using low-speed and high-speed scan technology

Plans and facilitates trainings or programs to meet the educational needs of staff, including orientation, in-services, or education requirements

Conducts regular staff meetings and huddles, shares information appropriately and provides open communication for feedback

Promote and encourage the professional growth and development of staff and self

Participate in mandatory in-services, trainings, and meetings and department-based or hospital-based committees, if applicable

Serves as backup for the identity team

Prepare and Scan records in Access/Filebridge. Schedule/coordinate storage pick up

Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards

Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties

Understand and comply with Information Security and HIPAA policies and procedures at all times

Qualifications

High school diploma or equivalent is required

2+ years of experience in healthcare and/or medical records strongly preferred

Strong knowledge of Windows-based computer environment

Strong Knowledge of Microsoft Office, Excel, Adobe Pro preferred

Excellent oral and written communication skills

Ability to prioritize responsibilities required

Strong organizational skills and attention to detail

Ability to work as a team and independently

Full-time