Bid Coordinator- Orlando, FL

Job Description

Description:

Nichols Contracting (NCI) is a family-owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Richmond, VA, Royal Palm Beach, FL, and Orlando, FL, with a team of 170 employees. NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs, and renovations. NCI services a diverse group of markets including federal, state, and local governments, as well as a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs.

Nichols Contracting Inc. is seeking an onsite, full-time, Bid Coordinator for our Orlando, Florida office. The ideal candidate must be flexible and available for occasional travel to additional Florida offices as needed.

The Bid Coordinator will coordinate and assist the estimators with the production of the proposal (RFI, ITT, RFP etc.) document. Responsibilities include introduction and implementation of all necessary pre-construction document version control procedures and processes. This role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines.

Essential Functions:

Manage the pursuit process (technical qualifications, proposal forms, and presentation, proper file management) for smaller, less complicated response packages.

Assist in the development of response materials for larger, more complicated pursuits

Write and develop content as a part of the RFQ / RFP / RFB process

Understand RFP / RFQ requirements to ensure compliance and from which a list of deliverables can be derived

Stay current with project experience, business operations and personnel and understand services, differentiators, and history

Disseminate information regarding proposal deadlines, interview times and locations to relevant parties

Help keep market sector groups on track

Perform data entry relevant to client, employee, project and opportunity tracking

Provide editing and proof-reading support for technical bid packages

Coordinate and update templates, checklists and boilerplate documents to support the proposal development infrastructure and maintain proposal quality management

This position will be directly supporting the sales team / estimators.

Participates in the generation of new business leads

Development of marketing collateral and promotion of Company’s services

May be asked to periodically attend pre-bid meetings and site inspections to participate in determining best match for company

Translates construction documents, research material, and project means and methods

Understands project scope of work, specifications and regulatory compliance requirements and coordinates RFIs

Performs proposal technical writing and prepares professional, effective presentations, correspondence and reports

Solicits competitive bids from subcontractors and suppliers on behalf of estimators

Assists estimators in generation of competitive bids and prepares and delivers bid packages

Tracks bidding activity and maintains bid logs

Participates in pre-construction process from award notice through stable hand-off to assigned project management team

Performs coordination for maintaining company certifications and licenses

Participates in identifying improvement opportunities for quality of work and cost efficiencies- Nurtures relationships with subcontractors, suppliers and industry professionals

Subcontractor prequalification manager for each office

Provide general administrative support to various departments as needed

Requirements:

Industrial and Government Construction experience is a plus

Detail-oriented

Excellent communication skills

Self-motivated

Willingness to learn and take on new challenges

Ability to work well under pressure and consistently meet critical deadlines

Microsoft Office Suite (Word, Excel, and Outlook) experience is required

Attend Continual Education that supports current and future positions

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to independently ascend and descend stairs.

Ability to independently reach, twist, and bend.

Ability to independently remain stationary for extended periods of time; and

Ability to independently lift up to 30 pounds when required by work assignment.

Benefits: 401k, Health Insurance (Medical, Dental and Vision), PTO, Employer Paid Life Insurance, Tuition Reimbursement, Paid Holidays and much more

Employee Acknowledgement: I have read the above position description, and I understand and agree with the terms and requirements for this position. I also understand and agree that such requirements may be amended and/or adjusted at any time.

Persons with mental and physical disabilities as defined by the Americans with Disabilities Act are eligible for this position as long as they can perform the essential functions of the job after reasonable accommodations are made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible for this position.

Equal Employment Opportunity Policy:

Nichols Contracting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state of local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Full-time