Executive Admin Assistant

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Information Technology team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Join Our teams as an Executive Administrative Assistant!

Are you ready to take on a dynamic role supporting Technology NF, Retirement Solutions organization? We’re looking for someone who can bring a blend of professionalism, tech-savviness, and a friendly demeanor to our Columbus, Ohio office.

Experience the best of both worlds with our Des Moines-based hybrid position, collaborating in office 2 days per week.

What We’re Looking For:

Organizational Guru: Your organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease.

People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.

Tech Enthusiast: You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.

Team Player: Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid work environment.

What You’ll Do:

Help orchestrate the daily operations, providing top-notch support.

Support our dynamic organization.

Be the backbone of our operations, ensuring everything runs smoothly.

Why Join Us?

Be part of a team that values creativity, collaboration, and excellence.

If you’re ready to make a difference and be a key player in our team, we’d love to hear from you!

Compensation Grade: D4

#LI-CB1

Job Description SummaryCompensation Grade: D3

Under general direction, provides a wide variety of confidential and detailed administrative support. Regularly coordinates meetings and makes detailed travel arrangements for the executive and staff. Regularly plans, organizes and schedules own work. Composes and regularly sends internal and external correspondence; maintains and updates office records; compiles more complex information for reports and presentations; answers telephone calls and emails and may respond for the executive; and manages calendar for leader(s) and their staff. May serve as informal lead/mentor to other administrative assistants in the office.

Job Description

Reporting Relationships: Typically reports to an AVP level executive or above, and may support multiple executives and their staff. There should be a clear business need to have dedicated administrative support for one executive. Placement into this administrative assistant job is determined by the job duties regularly assigned and the reporting level supported.

Core Duties and Responsibilities:

Focus is on both daily and longer-range calendar. Manages leader's personal calendar as directed. Makes mid-trip changes on the quickly when circumstances warrant. Needs less direction on calendar management. Recommends travel options; books travel for executive(s) and their staff.

Screens communications for action items and due dates, bringing key items to the executive's or staff's attention. Initiates necessary actions (e.g. follow-ups, prioritizations, action required, etc.). Prints large attachments for ease of reading and documentation. Drafts responses for executive review. Knows and implements executive's style into all communications. Rarely needs to seek guidance on email replies. Responds to emails regularly.

Provides assistance with office procedures or processes that help the team be more productive and efficient.

Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for proper reporting. BCR line item research. Manages budget for meeting planning. Quality checks invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. Mid-level level financial impact.

Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.

Keeps current with Nationwide procedure changes, HR policy changes, business environment, etc. that impact department level plans.

May lead special projects.

Performs other duties as assigned.

Typical Skills and Experiences:

Education: High school, vocational or technical business school studies in secretarial science. Some undergraduate level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) a plus. Such as Certified Administrative Professional (CAP), Certified World Class Assistant (CWCA), Certified Executive Administrative Professional (CEAP).

Experience: Typically 6 or more years related administrative assistant / secretarial experience. Nationwide experience highly desirable.

Knowledge: Knowledge of company policies and organization structure. Basic office planning, administration, and corporate procedures and policies knowledge. Knowledge of insurance/financial services concepts and terminology and

business acumen

Skills/Competencies: Demonstrated initiative and decision-making skills in order to evaluate, recommend, and implement solutions to office workflow problems. Verbal and written communication skills to correspond and interact with all levels of leaders and associates, leaders and employees at other companies and in the community, customers, and other contacts. Ability to proofread own work and the work of others for content and format accuracy. Intermediate mathematical calculation skills. Advanced ability to operate business equipment, and personal computer with MS Office Suite (Word, Excel, PowerPoint, Access), Outlook, Skype, ePro, Concur, Egencia, HRIS, MyTime, relationship management and ability to build effective business relationships, political savvy.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and HR Business Partner.

Values: Regularly and consistently demonstrates the Nationwide Values and Guiding Behaviors.

Job Conditions:

Overtime Eligibility: Eligible (Non Exempt)

Working Conditions: Occasional travel. Nonstandard, extended or overtime as needed based on workflow needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Evaluation Activity: DRC 8/2017

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more. To learn more about the benefits we offer, click here.

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

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