Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

2 days ago Be among the first 25 applicants

Soccer Shots - The Woodlands/Spring, TX

This range is provided by Soccer Shots - The Woodlands/Spring, TX. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $23.00/hr

Position Description: The Executive Assistant will provide high-level administrative support to the CEO and other Executive members. Reporting directly to the CEO, the EA provides executive support in a one-on-one working relationship, serving as a supportive force to empower leadership. The Executive Assistant should be creative and enjoy working within an entrepreneurial environment. The ideal individual will be able to exercise sound judgment in diverse situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The incumbent should also be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Job Responsibilities:

The Executive Assistant serves the CEO in the following ways:

Finance & Accounting

Reconcile timecards and submit payroll via Gusto

Send and manage vendor invoices via Quickbooks

Enter external payments to ERP/CRM Configio

Process end-of-season revenue reports, communicate reports with partners, and submit checks quarterly

Liaise with the accountant on monthly expenses and credit card reconciliation of employees

Human Resources

Onboard new employees in Gusto

Manage time off policies and calendar for full-time staff via Gusto

Assist with talent acquisition by reviewing job descriptions and screening candidates

Manage company surveys to ensure benefit programs are serving employee needs

Maintain company handbook

Project Management

Run weekly enrollment and revenue reports and update the CEO's/company's weekly scorecard numbers and rock progression.

Work closely with departmental directors to ensure inventory ordering and tracking is completed on time.

Review project management boards to ensure on-time completion of season launch and close activities

Schedule and Email Management

Manage CEO's email inbox and triage messages accordingly

Maintain CEO's calendar

Schedule personal appointments for the CEO and family and add them to the calendar as needed.

Prepare and send invitations as needed for personal and family events, such as birthdays and holiday parties.

Essential Qualifications and Skills:

Strong written and verbal communication skills

Experience with Quickbooks

Experience with payroll software programs

Significant problem-solving skills

Digital Literacy: Microsoft computer application, ERP and CRM, project management software competency

Preferred Qualifications:

Understanding of EOS business model

Seniority Level:

Mid-Senior level

Employment Type:

Full-time

Job Function:

Administrative

Industries:

Sports and Recreation InstructionJ-18808-Ljbffr