Transaction Coordinator / Admin

Job Opportunity: Transaction & Service Coordinator

Location: Atlanta, GA On-Site Full-Time

Company: Ember Capital Group

About Us

At Ember Capital Group, we don’t just do real estate—we redefine it. Since 2019, we've been shaking up the traditional home-selling process with a simple, transparent, and fee-free solution for homeowners. Headquartered in Atlanta, Ember is one of the fastest-growing real estate companies in the nation, built on innovation, service, and a killer culture that balances high performance with real human connection.

We’re not your average real estate company—and we’re not looking for average team members. We want passionate problem-solvers who bring energy, creativity, and a “get it done” attitude to everything they do.

About the Role

We’re looking for a highly organized, quick-witted, and resourceful Transaction & Service Coordinator who thrives in a fast-paced environment and loves keeping the chaos in check. This person will be the glue between departments and the front-line contact for our clients throughout their entire home-selling journey.

You’ll play a vital role in creating a "red carpet" experience for our sellers, making sure every deal moves efficiently, smoothly—and with a smile. If you're the kind of person who can juggle deadlines, answer phones with a friendly voice even under pressure, and solve problems on the fly, keep reading.

What You’ll Do

Be the main point of contact for clients during every phase of their transaction

Proactively communicate with clients to provide updates and answer questions

Schedule inspections and coordinate access with sellers and buyers

Submit and follow up on title orders with attorneys

Ensure attorneys have all necessary documents (Seller Info Sheets, Payoff Forms, Probate Docs, etc.)

Maintain up-to-date notes in our CRM and keep the system organized

Coordinate communication across internal teams (Dispo, Acquisitions, Legal, etc.)

Monitor and manage all critical transaction dates and deadlines

Draft and send out necessary transaction paperwork (Amendments, Extensions, Terminations, etc.)

Review incoming contracts and flag key stipulations

Maintain accurate records of all closings and related documentation

Sign and notarize paperwork as required

Take on additional administrative or project-based tasks as needed

What You Bring

A natural ability to keep things organized and on-track

An exceptional communicator—clear, empathetic, and professional

A calm, cool, and collected presence—even when clients aren't

Quick-thinking and clever problem-solving skills (seriously, this is a must!)

Strong general computer skills (especially Google Workspace)

Ability to multitask and self-manage with minimal supervision

Minimum 1 year of administrative or transaction coordination experience preferred

Reliable transportation is required (you’ll occasionally be in the field)

Notary license is a plus—or willingness to get one

Why Join Ember?

A fun, energetic, and collaborative culture where we work hard and laugh harder

Tons of growth potential and learning opportunities

The chance to truly make an impact—you’re not a cog in a machine here

Competitive compensation

A team that celebrates wins, supports each other, and genuinely enjoys the work