Executive Assistant

Company Overview:

An oil and gas company that explores for, develops, and produces natural gas and crude oil reserves in Appalachia.

Position Summary:

The Executive Assistant reports directly to the President and provides high-level administrative support to the President and auxiliary support to other officers. The Executive Assistant serves as a liaison with both internal and external parties and works closely with other executives, managers, and employees. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The Executive Assistant must have the ability to maintain a realistic balance among multiple priorities. The Executive Assistant consistently demonstrates a high level of professionalism in a manner that reflects positively on the organization.

The Executive Assistant will serve as an integral member of the Executive team with responsibilities including, but not limited to the following:

Manage all matters with a high level of confidentiality, discretion, and good judgement.

Organize complex calendars and schedules and resolve any scheduling issues; maintain a daily calendar of meetings and events.

Demonstrate excellent communication and time management skills, as well as the ability to meet deadlines; function well in a fast-paced environment.

Prepare Word, Excel and PowerPoint presentations, agendas, reports, and other documents both proactively and upon request.

Arrange travel and accommodations that take into consideration the executives' demanding schedules and travel preferences; reconcile and prepare timely and accurate expense reports.

Organize and manage on and off-site meetings, functions and events that may include other executives, managers, and/or employees; assemble meeting materials, ensure the appropriate space is reserved and arrange catering.

Attend select meetings and/or phone calls while taking notes and recording minutes; track and help drive completion of key deliverables and follow up on outstanding items.

Proactively research, prioritize, and follow up on incoming issues and concerns addressed to the President; determine appropriate course of action.

Screen incoming telephone calls and emails, take and deliver accurate messages, and respond to requests by gathering and providing information; refer non-routine calls to the appropriate

Serve as a liaison to other firm senior leaders and executive.

Prepare correspondence for internal announcements, board meetings, and other.

Be responsive to emails, texts, and phone calls outside of normal business hours as

Welcome guests of the President by greeting them in person, on video or on the phone; answer and direct inquiries.

Assume responsibility for other ad hoc projects and tasks assigned.

Qualifications:

Commitment to excellence: Perform duties at the highest level possible on a consistent

Exceptional communicator: Effectively interact with people of all levels in a confident, articulate, professional manner.

Service focus: Consistently meet the expectations of the President and Vice President by maintaining effective relationships with interested parties.

Excellent organizational skills: Must demonstrate the ability to prioritize responsibilities, meet all deadlines, work with a sense of urgency and remain effective under pressure; attention to detail is key.

Strong business acumen: Understand the business and anticipate needs; make sound judgment calls when needed; make well thought-out decisions and think ahead to predict outcomes.

Commitment to confidentiality: Demonstrate ability and temperament to work with sensitive information; ensure all matters are kept in strict confidence.

Willingness to be flexible: Maintain an adaptable work schedule as dictated by the needs of the business for projects and meetings.

Technical knowledge: Advanced proficiency in Microsoft Office (Outlook, Work, Excel, and PowerPoint).

Experience:

Bachelor's degree

5+ years of related experience required in working in an executive assistant role supporting C-Level

Energy industry experience a plus.

Some travel may be required.