Administrative Assistant

A financial services firm in California is currently seeking a versatile and hardworking professional to join their growing team as an Administrative Assistant. In this role, the Administrative Assistant will be responsible for providing high quality office support to Portfolio Management, such as Senior VP's, Portfolio Managers, and Research Analysts.

About the Opportunity:

Schedule: Monday to Friday

Hours: 6:30am to 3pm or 7am to 3:30pm

Setting: Onsite

Responsibilities:

Assist with event /project planning and coordination

Answer phone calls from your support team, colleagues, outside sales, etc.

Manage incoming and outgoing mail, packages, and deliveries

Schedule and coordinate meetings, conferences, events for multiple staff members.

Maintain office supply inventory and order when necessary

Assist with monthly / quarterly reports

Help occasionally with yearly projects, such as on-campus recruiting

Assist with New Hire set-up

Perform other duties, as needed

Qualifications:

2+ years of Corporate Administrative experience

Computer savvy

Microsoft Office (Excel, Outlook, Word, etc.)

Solid problem solving and time management skills

Exceptional phone etiquette

Great interpersonal skills

Excellent communication skills (written and verbal)

Strong attention to detail

Highly organized

Desired Skills:

Experience in an Admin Group setting

Previous experience in a Financial Services setting

Working knowledge of SharePoint

Experience with Audio/Visual equipment