Office Administrator (part-time)

Who We Are

Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients’ technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients’ businesses, so we can add value at every stage of engagement to help them succeed.

Who You Are

Prowess Consulting is looking for a versatile office administrator to join our team on a part-time basis. Primarily internal, this role will help manage the Corporate Office and our 12,125 sq foot building that includes two tenant spaces. This position will be a part of the Prowess Admin team and will manage shipments and deliveries, organize local events, and help maintain our business operations systems. The ideal candidate for this role is someone who is resourceful, detail-oriented and will think quickly on their feet. This role is a part-time, 20-24 hours per week opportunity. There is potential of this role growing with more hours and responsibilities. The timeline of this is currently undefined.

*To be considered for this role, candidates must be local to the greater Seattle area, 20-25 minutes to the corporate office in Bellevue, WA, and have the ability to work on site – 3-4 days a week

The Role and Responsibilities

Support the general administrative needs of the business and help manage the office building and building tenants. Willingness to take on other projects and functions to make Prowess great.

General Admin Needs:

Primary contact for office and building questions, concerns, and requests

Coordinate with contractors and outside suppliers for the building

Manage mail, shipments, and deliveries

Corporate office purchasing

Support general administrative and consulting services requests

Support and help organize local office events

Answer phones and receive guests

Manage timecard management system

Office organization and tidiness

Filing

Other duties as assignedBusiness Needs:

Help with projects on request

Coordinate and maintain business continuity and emergency preparedness plans

Update and improve company SharePoint site

Other duties as assignedOffice Building and Office Tenant Needs:

Help responds to inquiries

Escalate tenant issues

Coordinate with building engineer regarding building needs

Find and coordinate qualified help to make necessary repairs

Maintain tenant and vendor files

Main point of contact for tenants

Help maintain maintenance schedule

POC for vendors

Other duties as assignedQualifications

At least 2 years’ experience working in an office setting

Have at least 1+ year of consistent employment with one company

Superior organizational skills

Excellent attention to detail

Ability to handle many concurrent tasks

Proven ability to prioritize

Professional verbal and written communication ability

Polished in-person presentation qualities

Ability to handle stress

Customer service experience or skills; likes to help people

Can troubleshoot problems and think outside the box

Enjoy working independently and as a team

Reliable transportation

Can lift 25 pounds or morePreferred Qualifications

Experience in business administration

Knowledge of common Windows-based productivity apps (Microsoft): Strong Outlook skills preferred; Strong excel skills preferred

HubSpot experience

Kantata/Mavenlink experience

SharePoint experience

Teams experience

Experience handling shipping and receiving; troubleshooting shipping issues

Event experience (does not have to be full job), but someone who has planned a large party, wedding, or corporate event would be helpful

Someone with leadership/management experience (has managed people or a business/growth in prior jobs/leader in club, association, etc.)

Indication of scrappiness (has worked outside large corporations, started groups, has taken on a wide range of tasks in previous jobs)

Experience working in a remote office or supporting remote colleaguesDesired experience

Experience in a technology business

College education

Knowledge of accounting software

Experience in event planning

Experience in property management

Experience or interest in corporate social media

Interest to grow with role, but ok waiting for a year or so.Key indicators

Enjoy making lists

Has worked fast-paced customer service jobs

Is engaging and pleasant, but also has a confident tone and demeanor

Well-spoken

Enjoys written (email) communication

Has been promoted at previous jobs- preferably someone who has had some management experience

Someone who has stayed at a company for at least a year

Someone who seems mature and confident

Someone who wants to find a stable position for two to five (2-5) years

They are someone you would be happy chatting with for 15 minutes at a company function.

Are willing to work part-time for at least one (1) year.Additional Details

The pay range offered for this position is $22.00 to $25,00 per hour, depending on experience.Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit