Contracts Assistant

Job Opportunities Contracts Assistant Administrative - Phoenix, Arizona McCarthy Building Companies, Inc.

is America's premier, 100% employee-owned commercial construction company.

With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build.

Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.

McCarthy's reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams.

We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine.

We, Not I.

All In.

How do McCarthy partners define our culture?

We Live Our Core Values.

We do whatever it takes to deliver on our promises with honesty and integrity.

We are Employee Owned.

We are personally invested in building the things people need in our communities.

We Feel Like a Family.

We value genuine connections and help each other succeed in an inclusive environment.

We are Builders.

We respect the work we do and everyone who helps make it happen safely.

McCarthy is seeking a Contracts Assistant to join the Southwest Region Contracts Department.

This role will be based out of our Phoenix, Arizona office.

The Contracts Department oversees the issuance and execution of all down-stream agreements our region enters into with Trade Partners, Design Consultants, Suppliers, Equipment Rental Companies, etc.

as well as oversees the prequalification process.

This team supports our projects by ensuring that we effectively comply with policies and procedures and that we are managing the legal and financial risks inherent to the contracting process.

The Contracts Assistant will provide various support services to the Contract Department as well as oversee the McCarthy Prequalification Database.

Key Responsibilities * Trade Partner outreach to obtain all necessary documentation required for the McCarthy's prequalification process, including email, telephone correspondence and trade partner outreach events.

* Support Trade Partners in completing their prequalification application.

* Annual Prequalification Audit Report Updates * Communicate prequalification status of bidders back to teams * Handle administrative tasks (scanning, filing, etc.), as well as respond to internal and external correspondence * Proactive in identifying and preventing potential problems.

* Maintain confidentiality and handle sensitive information * Adapt quickly to new concepts including new software and changes in policy/procedures.

* Ability to work autonomously and to prioritize workload and tasks.

* Conduct professional telephone outreach and maintain clear, courteous communication with subcontractors.

* Team player who thrives in a collaborative environment.

* Positive attitude showing initiative and willingness to support various teams.

Qualifications * Must have 4+ years administrative experience preferably in the construction industry.

* Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (in-depth knowledge of Microsoft Word is a must). * Experience with Origami, Oracle, and Procore a plus.

* Must be able to work in a fast-paced environment, able to multitask, and meet critical deadlines with an eye for accuracy and attention to details.

* Ability to work with all levels of project staff and organization.

* Must have exceptional organizational and time management skills.

* Become familiar with and utilize McCarthy's Prequalification Database as well as DocuSign eSignature, DocuSignCLM and SpringCM Edit.

* Strong communication skills and customer service skills McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.