Office Assistant

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Wellness resources

Office Assistant

VJ X-Ray LLC (VJX) is the global leader in developing and manufacturing integrated x-ray sources and high voltage generators. Our mission is to be uncompromising in pushing the boundaries of component design and manufacturing for every OEM partner.

This highly visible Office Assistant position is responsible for a wide range of clerical and administrative tasks supporting multiple departments within the business.

Job Description:

· Coordinate customer repair and service activities

· Work with Sales Team to prepare documents and other required reports

· Provide administrative support for many aspects of the Marketing, Sales and Service functions to include the generation of

specifications, documents and reports

· Assist Sales and Marketing staff to prepare for trade shows

· Coordinate customer visits and service visits

· Prepare support materials for sales calls, generate e-blast mailings and execute mail merges

· Assist with hosting customers and guests at the facility

· Provide other clerical and administrative support to the Sales Team and other departments within the business that include but are not limited to scanning, copying, filing, answering telephone calls or emails

Essential Skills:

· Minimum 2 years of college or professional schooling

· Capable of passing a pre-employment drug test and background check

· Legally authorized to work in the United States

· Ability to utilize the internet effectively and efficiently for job related tasks

· Effectively use basic office equipment (computers, scanners, copiers, etc.)

· Must be detail oriented

· Strong ability to multi-task and work within a very dynamic environment

· Self-motivated team player with excellent interpersonal and organizational skills

· Superior written and verbal communication skills

· Ability to follow written and verbal instructions

· Proficient in Microsoft Office Suite (Outlook, Excel, Word and PowerPoint)

· Must be reliable with the ability to work extended hours if workload requires

Non-Essential Skills:

· Bachelor’s Degree or higher

· Two (2) or more years of experience in an administrative role supporting an engineering or production environment

· Prior experience supporting marketing, sales or customer service departments

· Previous experience using MRP, ERP, CRM or equivalent

· Familiarity or experience with desktop publishing programs

Physical Demands and Mental Demands:

· Regularly required to sit, walk, bend, stoop and stand in an office or manufacturing environment

· May be required to lift, place or move files and components of varying weight, height, length and width dimensions, alone or with assistance

· Will need to repeatedly use hands & fingers to operate basic office equipment standard to an office environment

· Expected to effectively communicate in person, on phone, and via email or other electronic devices on a continual and repetitive basis

· Vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

· Must be able to fulfill essential job function in a consistent state of alertness and safe manner

· May be required to travel locally by car

· On a regular basis, will be required to:

o use written and oral communication skills

o read and interpret data, information and documents

o analyze and solve non-routine and complex problems

o be creative, make judgements, use reasoning and make decisions

o observe and interpret situations

o learn and apply new information or skills

o perform detailed work on multiple, concurrent tasks

o work under intensive deadlines with frequent interruptions

o interact with internal and external customers holding positions from a wide array of disciplines and organizational hierarchy levels

· May need to communicate and effectively manage dissatisfied or frustrated customers and/or interface with difficult/demanding individuals

This job description is not all inclusive and is subject to change at any time. VJ X-Ray LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type is not tolerated.