Administrative Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better.The Administrative Specialist is responsible to assist the office and operations staff with correspondence (Internal and External), billing issues, accounts payable documents, customer requests, supply and ordering items, and general office responsibilities.

Main Duties and Responsibilities:

Initiates written and oral communication to unit management, and customers as directed

Organizes and distributes charter information to production departments and management staff

Orders operating supplies and required computer requirements as needed

Assists in billing issues, accounts payable when applicable

Distribution of inbound mail and documents received on a daily basis from fax machine and routes to appropriate department or manager

General office duties to include but not limited to filing, telephone routing and messages, etc.

Qualifications

Education:

High School Diploma or GED is required

Work Experience:

Minimum of 1-2 years of experience with clerical duties and responsibilities

Technical Skills: (Certification, Licenses and Registration)

Must have strong computer skills using Microsoft Office Products including Excel and PowerPoint

Ability to work in a fast paced, deadline driven environment

Excellent time management skills required

Strong organizational, analytical and leadership skills required

Language / Communication Skills:

Must have excellent written and oral communication skills

Job Dimensions

Geographic Responsibility: TBA

Type of Employment: Full-time / Part-time

Travel %: None

Exemption Classification: Non-Exempt

Internal Relationships:

External Relationships:

Work Environment / Requirements of the Job:

Budget / Revenue Responsibility: (Local Currency)

Organization Structure

Direct Line Manager (Title): Varies by unit: “GM”, “Mgr, Ops”, “Senior Mgr, Ops”, or “Dir, Assembly”

Dotted Line Manager (Title, if applicable): N/A

Number of Direct Reports: NA

Number of Dotted Line Reports: NA

Estimated Total Size of Team: 2

gategroup Competencies Required to be Successful in the Job:

Thinking – Information Search and analysis & problem resolution skills

Engaging – Understanding others, Team Leadership and Developing People

Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively

Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

We treat each other with respect and we act with integrity

We communicate and keep each other informed

We put our heads together to problem solve and deliver excellence as a team

We have passion for our work and we pay attention to the little details

We foster an environment of accountability, take responsibility for our actions and learn from our mistakes

We do what we say we will do, when we say we are going to do it

We care about our coworkers, always taking an opportunity to make someone’s day better

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser:

We anticipate that this job will close on:05/30/2025

For California Residents, please click here to view our California privacy notice.

If you want to be part of a team that helps make travel and culinary memories, join us!

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