Receptionist

Job Description

Responsibilities:

• Greet and assist visitors, clients, and staff in a friendly and organized manner.

• Answer and direct incoming calls using a multi-line phone system, ensuring timely and accurate call transfers.

• Manage and sort incoming mail, packages, and deliveries while maintaining proper documentation.

• Handle sensitive and confidential documents with the utmost care and professionalism.

• Communicate effectively with managers and clients to address job-related or deadline issues.

• Provide administrative support, including scheduling, filing, and maintaining office records.

• Assist with switchboard operations and ensure smooth communication flow within the office.

• Take on additional projects as assigned, ensuring timely and accurate completion.

• Maintain a clean and organized reception area to create a positive first impression.• At least one year of experience in office services, preferably in a legal, banking, or corporate environment.

• Previous experience as a receptionist, administrative assistant, or switchboard operator is highly desirable.

• Strong verbal and written communication skills are essential for success in this role.

• Proficiency in handling multi-line phone systems and transferring calls efficiently.

• Ability to manage and prioritize tasks while maintaining attention to detail.

• Experience handling sensitive and confidential information with discretion.

• Familiarity with sorting and managing incoming mail and deliveries.

• A detail-oriented approach and the ability to work well in a team-oriented environment.