Accounts Payable Entry Specialist

Job Description

Job Summary

The Accounts Payable (AP) Administrator is responsible for processing and maintaining all accounts payable functions to ensure accurate and timely vendor payments. This role includes invoice verification, coding, reconciliation, and communication with internal departments and external vendors. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced accounting environment.

Key Responsibilities

Review, code, and process vendor invoices in accordance with company policies.

Verify proper authorization, purchase order matching, and accuracy of billing.

Prepare and process weekly check runs, ACH payments, and wire transfers.

Reconcile vendor statements and resolve outstanding payment issues.

Maintain accurate and up-to-date vendor records, including W-9 and 1099 data.

Assist with monthly and year-end closing processes, including AP accruals.

Respond to internal and external inquiries regarding payments and invoices.

Ensure compliance with tax regulations and company accounting policies.

Qualifications

High school diploma or equivalent required; Associate's degree in Accounting or related field preferred.

2+ years of accounts payable or general accounting experience.

Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite).

Strong attention to detail and organizational skills.

Ability to meet deadlines and manage multiple tasks with minimal supervision.

Excellent communication skills, both written and verbal.

Proficiency in Microsoft Office, especially Excel.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™

Full-time