Office Assistant - Grounds

Salary: $36,038.00 - $41,458.00 Annually

Location : Various locations throughout Baltimore County, MD

Job Type: MERIT

Job Number: 01.600 05-25 PROP

Department: PROPERTY MANAGEMENT

Opening Date: 05/09/2025

Closing Date: Continuous

Pay Schedule I, Grade 19, Regular Schedule: 35 hours per week

This position is designated as Emergency/Essential.

A vacancy exists in Property Management, Office of Budget and Finance.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County general Government may be filled from the list of eligible applicants.

All interested candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. You must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not

being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for

an interview may provide a resume at that time.

You MUST attach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof

of licenses, certifications, and/or education must be submitted with each application.

Examples of Duties

Under general supervision, performs comprehensive office administration and clerical duties in support of an office.

Examples of Essential Duties

Uses automated office systems, such as a computer, to prepare a variety of letters, memos, and other material from draft or specific instructions.

Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.

Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.

Sets up and maintains office databases and files.

Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.

Performs queries and compiles routine reports from various data sources.

Assembles data for inclusion in narrative and statistical reports.

Creates and updates office spreadsheets.

Establishes and maintains confidential files and records.

Locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.

Determines release of information according to established procedures and confidentiality. Initiates the process of purging and updating files.

Opens, date stamps, and distributes incoming mail to appropriate staff.

Tracks the handling of correspondence and/or written complaints to the time of completion.

Ensures office responses are completed in a timely manner.

Greets and directs clients and visitors.

Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.

Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.

Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.

Types, photocopies, and distributes meeting agendas and/or minutes.

Prepares or assists in the preparation of personnel related documents and forms.

Performs timekeeping functions for the work unit.

Operates office machinery, such as photocopiers, calculators, telephones, scanners, and printers. Examples of Other Duties

Maintains simple financial and statistical records.

Reconciles account balances.

Orders and maintains office supplies.

Prepares and processes purchase orders, direct payments, and invoices.

Verifies procurement card purchases.

May take verbatim notes or minutes.

May lead and instruct others.

Performs other related duties as required. (NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Qualifications

Required Qualifications

Possession of a high school diploma or an appropriate equivalent

Plus

One (1) year typing, word processing, or secretarial experience.

Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

Additional education may be substituted on a year-for-year basis for the required experience.

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required

qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial

transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof

of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States of America are required to submit degree

equivalence documentation from World Education Services, Inc. .

Mail or deliver documents to:

ATTN: Office Assistant (Property Management)

Office of Human Resources

Baltimore County Government

308 Allegheny Avenue

Towson, MD 21204

You MUST attach your transcript(s), degree(s), license(s) and certification(s) to your application. Unofficial copies are acceptable.

EXAMINATION PROCEDURE

Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which

includes answers to the supplemental questions. Applicants must state the dates and duties of past and present

experience clearly and completely for evaluation purposes.

Conditions of Employment

This position is designated as Emergency/Essential.

Physical and Environmental Conditions

The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.

Medical Examination and Employment Background Investigation

Applicants selected for an appointment to a position in Baltimore County must successfully complete a physical examination and drug screen and an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.

Employment Benefits for Full-Time, Merit or Classified Employees

Baltimore County General Government offers the following benefits to full-time,merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer

Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace

All Baltimore County offices are smoke free.

Drug free workplace

Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Salary

Annual Salary review - Step increases may be granted on anniversary date based on satisfactory job performance

General Increases - Cost of living increases and adjustments may be granted as legislated.

Longevity Increases - In accordance with the specific pay schedule, a full-time merit or classified employee may receive a longevity increase, equivalent to one step, upon completion of a certain number of years of classified service with the County.

Employee Assistance Program

Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts

Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement

Employees are required to participate in the Baltimore County Employees' Retirement System (ERS), with very limited exceptions.

Paid Leave

Paid benefits listed below vary depending upon the Classification.

Sick Leave

Vacation Leave

Personal Leave

Holidays

Bereavement Leave

Jury Leave

Military Leave

Baltimore County Employees Federal Credit Union

Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit

Payroll through direct deposit to the financial institution selected by employee is required.

Educational Assistance

70 to 80 percent tuition reimbursement following successful completion of pre-approved courses related to position. Amount of reimbursement and fiscal year dollar limitations vary with bargaining group.

Deferred Compensation

Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

01

The purpose of the supplemental questions listed below is to further evaluate your experience and education to determine your eligibility for this job classification. Answer each question accurately and thoroughly. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History section of this application. If you cite experience in your response that is not included on the Work History section of this application, your application may be considered incomplete and you may not receive further consideration for this position. Questions with text answers require you to include the name of the employer/organization and dates of the specific experience.

I have read and acknowledge the above instructions.

02

Failure to complete all fields of the "Work Experience/History" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time.

I have read and acknowledge the above statement.

03

Baltimore County government considers qualifying experience for the Office Assistant position to be (examples): Medical secretary, legal secretary, legal assistant, administrative assistant, receptionist, data entry operator/clerk, account clerk, shop clerk, office clerk, medical billing clerk/assistant. I have read and understand the above statement.

Yes

No

04

Select the option that best describes your combination of education and experience.

High School or equivalent and at least one years' typing, word processing, or secretarial experience.

Associate's degree in any field

Bachelor's degree in any field

Master's degree in any field

I do not have any of the above combinations of education and experience.

05

Provide specific example(s) of your typing, word processing, and secretarial experience cited in the previous question. Include the employer(s) and date(s) you performed these duties. If you do not have typing, word processing, or secretarial experience, respond by entering N/A to this question.

06

Employees in this classification are designated as Emergency/Essential and may be required to work overtime with little or no advance notice. Are you willing and able to accept this condition of employment?

Yes

No

07

The position you are applying for requires proof of education and/or licenses beyond high school in order to qualify. You must submit this proof as instructed on the job posting. If you do not submit the transcript(s) or license(s) by the closing date, your application will not be considered further.

I have read and acknowledge the above instructions.

08

I understand I am responsible for maintaining the accuracy of my contact information, including my street address, my e-mail address, and my contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or may result in my not being further considered for this employment opportunity. To update this information visit log into your account, and edit your profile.

Yes

Required Question