Assistant Finance Director

Salary : $103,259.52 - $149,726.10 Annually

Location : Moline, IL

Job Type: Full-time

Job Number: 2500017

Department: ACCOUNTS & FINANCE

Opening Date: 04/29/2025

Closing Date: 5/12/2025 5:00 PM Central

Position Information

Hours: Monday - Friday, 8:00 a.m. - 4:30 p.m.

Starting salary is dependent on skills and experience.

Interviews for this position will be conducted on Wednesday, May 21, 2025. Selected candidates will be contacted directly to schedule their interview.

Who Are We?

The City of Moline is a welcoming, hardworking community located along the Mississippi River in the heart of the Quad Cities. With a population of just over 42,000, Moline offers the perfect mix of small-town feel and big-city convenience.

As a full-service city, we're here to provide great services, support local growth, and make Moline a great place to live, work, and visit. We're proud of our team and the work we do to keep our city running smoothly.

When you join the City of Moline, you become part of a group that values making a difference in the community. We're all about doing good work and helping each other succeed.

How You'll Contribute

As the Assistant Finance Director, you'll manage and coordinate all areas of the department's operations in support of policies, goals and objectives established by the Finance Director. This role includes technical accounting and fiscal management tasks as well as oversight of day-to-day departmental accounting operations, including the General Ledger, Accounts Payable, Accounts Receivable, Budget, Payroll, Purchasing, Internal Control, Cash Receipts, Treasury Management, Fixed Assets, Utility Billing, Customer Service, State/Federal Grant Compliance and the Annual Audit.

Essential Duties

Prepares monthly and annual financial statements for the City Council and Department Directors; assists with various financial reports required by the City, State of Illinois, and Federal Government.

Coordinates the preparation, reconciliation, and presentation of the City's annual three-year budget, including internal review materials, Council presentations, budget amendments, and the final published budget submitted to GFOA for consideration of the "Distinguished Budget Award."

Updates and maintains budget data in the City's financial software, ensuring all funds are balanced and monitored throughout the year, updates and rolls forward the adopted budget and any amendments.

Oversees the annual audit process, including preparation of year-end financial statements, internal audit work papers, SEFA, GASB entries, "Look Back," and other required schedules; ensures timely submission of the Annual Comprehensive Financial Report (ACFR) to GFOA for consideration of the "Certificate of Achievement for Excellence in Financial Reporting" and other grant-related filings such as GATA and IDHS reports; closes the fiscal year and rolls forward audited balances.

Manages compliance and reporting for all Federal and State grants, including preparation of the SEFA and adherence to Single Audit requirements.

Coordinates timely payments for the City's outstanding debt and supports cash management, including investing idle funds and authorizing wire or ACH transactions.

Oversees accounting for Police and Fire Pension funds, ensuring accurate and timely filings.

Directly supervises three Managers, the Accounting Specialist, and the Finance Business Analyst, ensuring accuracy, completeness, and cross-training across accounting functions.

Assists in developing and maintaining written departmental policies, procedures, and internal controls to ensure consistent operations and compliance with accounting standards.

Conducts financial and cost analyses and monitors fiscal operations for alignment with generally accepted accounting principles.

Directs financial recordkeeping activities including purchasing/accounts payable, accounts receivable, and fixed assets.

Communicates regularly with the Finance Director on all matters impacting the financial management of City funds.

Performs other duties as assigned.

Qualifications

Knowledge, Skills, and Abilities

In-depth knowledge of GAAP, governmental accounting, budgeting, auditing, treasury management, debt financing, and related laws and regulations.

Proficient in Microsoft Office and financial software; experience with COGNOS and Naviline preferred.

Strong analytical, problem-solving, and presentation skills with the ability to interpret complex information and develop effective solutions.

Skilled in supervising staff, managing labor agreements, and maintaining confidentiality.

Excellent written and verbal communication; able to convey complex topics clearly and respond to sensitive issues professionally.

Capable of handling multiple priorities and interpreting financial, legal, and technical materials across various formats. Education & Experience

A combination of education and experience equivalent to the following:

Bachelor's degree or equivalent from an accredited college or university in Accounting/Finance or Business Administration.

Minimum of seven (7) years of progressively responsible supervisory experience in governmental accounting and municipal finance. Licenses and Certifications

Valid Illinois Driver's License or equivalent. Physical Demands and Work Environment

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role involves a mix of physical activities, including regularly talking and hearing and frequently sitting. You may occasionally need to stand, walk and reach with hands and arms and lift or move objects weighing up to 10 pounds. Visual requirements include close, distance, peripheral, and color vision, along with depth perception and the ability to adjust focus. Noise levels are typically quiet.

EQUAL OPPORTUNITY EMPLOYER

Residency Requirement

Non-union employees shall live within a 20-mile radius from the City's Emergency Center, located at 1630 8th Avenue in Moline, within 1 year of hire.

Residency map and address checker available .

Medical, Dental & Vision Insurance

Eligibility for insurance begins the first of the month following a 30-day waiting period for new employees. The City and the Employees share in the cost of the plans. Medical, dental, and vision plans available to employees, retirees, and other eligible dependents include:

A self-funded, comprehensive dental plan

A self-funded vision plan

A self-funded medical plan (including prescription drug coverage) Pension

American Federation of State, County and Municipal Employees (AFSCME), non-union, and United Auto Workers (UAW) employees participate in the Illinois Municipal Retirement Fund (IMRF). Retirement benefits are based on years of service and wages earned. Employees contribute 4.5% of earnings to the pension.

Paid Time Off

The amount of paid time off is dependent upon the employee's position and years of service. Paid time off includes vacation, sick leave, holidays, and personal days.

Deferred Compensation & Roth IRA Plan

The City offers a voluntary 457 and Roth IRA retirement savings plan through International City Management Association Retirement Corporation (ICMA-RC). Employees can contribute a portion of their salary to this plan to assist them in building retirement security.

Flexible Spending Plan

Through the flex plan, using pretax dollars, employees can pay their portion of their health insurance premiums and qualified medical, dental, vision, and day care expenses. Employees are eligible to participate in the plan the first of the month following a 30-day waiting period.

Employee Assistant Program (EAP)

The City of Moline offers employees and their immediate family members confidential, professional counseling services and specialty referrals. An assessment and six free counseling sessions are provided.

Life Insurance

A voluntary, decreasing term life insurance policy is available for employees participating in the IMRF pension. This policy provides coverage for employees, their spouses and any eligible dependents.

01

Are you currently a City of Moline employee?

Yes

No

02

Do you have a valid Illinois Driver's License or equivalent?

Yes

No

Required Question