Administrative Clerk II

About Us:

Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned, CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.

About the position:

TJFACT is seeking to hire an Administrative Clerk II in Washington, DC to join our team to support the Federal Emergency Management Agency (FEMA)/Office of Equal Rights (OER)!

The Administrative Assistant shall be responsible for cataloging and distributing information, assisting the OER management staff, arranging schedules, arranging meetings (including securing suitable space), screening and prioritizing mail and phone calls, preparing and reviewing correspondence and memo for accuracy and completeness, maintaining calendars and meeting agendas, preparing materials used in executive presentations and make travel arrangements, organizing and maintaining office electronic files, and safeguarding confidential information.

Duties and Responsibilities

Properly file paperwork, generating Power Point presentations, managing Excel Spreadsheets, setting up for meetings, and procuring office supplies.

Provide real-time scheduling support by booking meetings and preventing conflicts, provide government customers and stakeholders with meeting schedule information.

Creating and managing travel arrangements

Answering all incoming phone calls and routing callers to the appropriate parties, have knowledge of setting up conference call lines

Using computers to generate reports, accurately transcribe minutes from meetings, and create presentations

Maintain polite, concise, professional communication via phone, e-mail, and mail.

Anticipate the needs office supplies demands to ensure the office is supplied

Provide excellent customer services on a daily basis

Organization of the daily, weekly, and monthly events for the Program Manager and government officials.

Daily retrieval of mail, sort, open & properly distribute mail within the office

Complete general office management duties such as accurately filing manual & electronic, operate copier, send/receive faxes, utilize scanner & data entry

Accurately utilize current computer software program such as Excel, Access, PowerPoint, and Microsoft Word

Accurately prepares a document in accordance with regulations & policies in appropriate format

Perform office automation, word processing software to update, prepare, maintain accurate & useful documents. Demonstrate extensive research and analysis skills.

Prepare and provide written documentation in an intelligent and professional manner, while remaining concise, no grammatical errors, and comprehensive

Must be attentive to details, skillfully create documentation, and organize information promptly

Excel in the use of interpersonal skills in a professional atmosphere, also have the ability to easily communicate with a wide range of people from various agencies/organizations and the ability to effectively work with diverse groups to achieve agreement and cohesion.

Maintain clear, timely, and accurate status on projects/tasks and follow-up as required. Required Experience:

Must have a minimum of three (3) years of relevant work experience and a high school diploma (or equivalent).

Must be willing to sign a non-disclosure agreement

Must have familiarity with computers and common business applications

Must have well-developed communications and reading skills and knowledge of grammar, spelling, and punctuation.

Must have knowledge of commonly used administrative concepts, practices and procedures, such as the essential functions noted above, as supplemented with direction as to the established practices and procedures for various functions, such as mail receipt tracking the incoming and outgoing mail, email, and internal correspondence, which are followed within OER. Preferred Experience:

Knowledge of DHS and/or FEMA commonly used administrative concepts, practices, and procedures Benefits

Medical, Vision and Dental Insurance

401-K plus match

Paid Vacation days

Paid holidays

Short Term and Long-Term Disability

Voluntary Term Life

TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.