Office Support Role

Prior facilities experience is required.

This role is five days onsite in Palm Beach, FL.

About Our Client

Asset Management Financial Services

Job Description

Facilities Operations

Manage the upkeep and functionality of office systems including HVAC, plumbing, electrical, landscaping, and overall building operations

Liaise with external service providers and contractors for facility repairs, maintenance tasks, and system upgrades, including supervision of any work performed outside regular business hours

Perform routine site walkthroughs to ensure adherence to health, safety, and environmental standards

Oversee budgeting for facility-related expenses, monitor costs, and manage negotiations for service agreements

Act as the primary responder to facility-related incidents or employee concerns, resolving issues promptly

Communicate with building owners and local agencies on matters concerning property maintenance, improvements, and billing coordination

Office Coordination

Greet and assist visitors, serving as the primary front-desk representative

Handle incoming calls by answering, screening, and directing them to the appropriate personnel

Collaborate with building security services to manage visitor access and ensure office safety

Maintain inventory of office and kitchen supplies, managing purchasing and restocking processes

Organize and facilitate daily lunch orders as provided by the company

Administer office seating arrangements and manage space allocation for both staff and guests

Provide support to onsite employees, including help with basic tech setup or troubleshooting

Schedule and coordinate use of meeting rooms, ensuring all requirements such as AV setup and catering are fulfilled

Ensure office tidiness during working hours and coordinate third-party cleaning services after hours

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

Demonstrated background in both facilities management and office operations

Strong familiarity with building infrastructure, routine maintenance, and applicable local laws

Highly organized with excellent multitasking and attention-to-detail capabilities

Outstanding communication and people skills

Must reside in or near Palm Beach, FL

What's on Offer

Competitive compensation and benefits package

Full-time, permanent role based in Palm Beach, Florida

Contact

Kathryn Mettler

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