Repair & Maintenance Administrator

Join the thrilling world of animal care at Schwartz Farms, Inc. as a Repair & Maintenance Administrator! This onsite position offers the unique opportunity to make a meaningful impact while working closely with a dedicated team who values excellence and integrity.

SCHWARTZ FARMS INC.: WHAT DRIVES US

Schwartz Farms, Inc. was founded in 1978 and at the time was predominantly involved in crop farming. Although Schwartz Farms is still involved in farming, today's primary operations are within the pork industry. Schwartz Farms, Inc. employs over 550 full-time individuals, and owns sows in the upper Midwest, predominantly in Minnesota, Kansas, Iowa, South Dakota, and Nebraska. We also utilize approximately 300 independent contractors. As a premier pork producer, Schwartz Farms embraces itself for a challenging and rewarding future.

POSITION OBJECTIVES AND PURPOSE:

The Repair & Maintenance Administrator (RMA) provides essential administrative support to the Manager of Repair & Maintenance (MRM) and Repair & Maintenance Department (RMD). This role involves planning, executing, tracking, and maintaining records to ensure cost-effective and orderly support for repair, maintenance, remodeling, and construction activities at company-owned and managed facilities. The RMA also supports third-party contractors to achieve departmental goals in a safe, timely, and biosecure manner.

ESSENTIAL FUNCTIONS:

Specifically, the "RMA" is responsible for the following administrative support process activities:

Staff support and coordination functions to assist "MRM" with:

Hiring, orientation & training, including safety training.

Supporting payroll functions.

Cultivating a culture of safe practices & biosecurity.

Scheduling & directing staff regarding day-to-day work activities.

Providing information to leadership for performance & salary reviews, recognition & disciplinary actions.

Collaboration with internal stakeholders to ensure adherence to company staffing, safety and vehicle policies.

Develop & maintain support processes, controls & work-order system to ensure:

Maintaining a work order system for orderly processes to address the timely non-emergency needs of internal customers and subsequent suppliers. On a priority basis, as directed provide support in planning, scheduling & the execution of projects.

Supporting in the upkeep of a system to address emergency repairs during non-standard business hours.

Collaborating with & supporting internal stakeholders to achieve timelines and goals.

Maintaining an adequate level of cost-effective supplies, tools & rolling stock to achieve tasks and projects in a safe & timely manner.

Maintaining an auditing & record keeping system to track preventative & general maintenance intervals of vital emergency & equipment systems, including but not limited to alarms, standby generators, LP & natural gas systems, emergency backup up systems and ventilation at all company facilities.

In collaboration with the Warehouse & Supply Manager, maintain & account for usage of an adequate inventory of replacement parts, supplies and materials procured at best costs used for common equipment and systems upkeep.

Planning & scheduling projects as directed; procure required parts, supplies, materials & labor. Collaborate with the Company Project Manager as required.

Review and approve invoices for payment; provide allocation information to internal stakeholders.

Ensure labor, parts, supplies, and materials are allocated correctly to internal & external projects.

Provide support as required to ensure bio-secure scheduling & other company practices are being adhered to.

Provide support & scheduling activities to ensure standards surrounding the upkeep of yards, grounds, & pest controls.

Schedule power washing at appropriate grow finish sites to ensure standards are being met.

Provide support regarding timely communication with internal customers regarding their short-term and long-term requests.

Securing and scheduling services of third-party contractors, ensuring adherence to company policies, including obtaining insurance certificates and management services agreements as appropriate.

Providing records and information as requested regarding the capital budget process and offering input, ideas, maintenance records, pricing, and progress/completion timelines.

Advocate and engage in SFI's animal welfare policy, including promoting animal well-being, remedying circumstances which impede animal care, and properly reporting instances of mistreatment or abuse. The preceding statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed.

ADDITIONAL RESPONSIBILITIES:

Additional duties may be assigned as they arise.

WORKING CONDITIONS AND ENVIRONMENT:

Position may involve non-standard business hours, & overnight stays. Incumbent may carry out several different tasks in a day, at any number of locations.

QUALIFICATIONS:

Demonstrated highly organizational, communication & multi-tasking skills.

Prior experience and understanding with general repair & maintenance systems & construction functions.

General computer skills i.e. Microsoft word, excel, email & internet.

Clean driving record.