Sr Administrative Specialist

Starting wage: $25.11 - $29.89 (DOE)

Job Summary

The Senior Administrative Specialist provides high-level administrative support to the Board of County Commissioners. This position performs complex and confidential duties including scheduling, communication management, meeting preparation, records management and Coordination of Board related activities. The role requires professionalism, discretion, attention to detail and ability to work independently in a dynamic environment with minimal supervision.

Key Responsibilities

Administrative Support:

Provides administrative support services to the County Commissioners, including:

Taking messages, setting appointments, providing information

Processing and preparing documents and correspondence

Preparing and tracking mailings and notifications

Prepares the Commissioners daily work folder

Prepares resolutions, claims for payment, and hearing packets for upcoming cases

Registers Commissioners for conferences including making travel arrangements

Meeting Coordination:

Works with offices/departments to schedule meetings

Prepares Commissioners agenda (online)

Attends, takes minutes, and prepares necessary records for the Commissioners’ meetings

Update agenda to attached completed minutes and audio files

Provide notification of Board of Equalization (BOE) hearings to applicants

Distribute completed documents to appropriate offices/departments

Document Preparation and Management:

Creates, types and proofs forms/letters, or other documents

Assembles and processes informational packets, mailings, etc.

Prepare Historic Preservation Commission agreements, collect and track applications, process payments

Send legal notices to newspaper for publication as needed

Distributes and processes mail

Public Interaction:

Responds to public records requests

Answers incoming phone calls and greets the public

Other Duties:

Performs special research or other projects as needed

Performs all work duties and activities following county policies, procedures, and safety practices

Other duties as assigned

Qualifications

Skills and Abilities

Operate standard and specialized office equipment and job-related software and type 55 wpm

Apply knowledge of English grammar, spelling, composition, and punctuation

Communicate information effectively and persuasively

Maintain accurate records and prepare clear, concise reports

Demonstrated customer service skills

Knowledge of county government practices and procedures

Ability to build and maintain strong working relationships with employees, officials, media, and the public

Communicate effectively both orally and in writing, while maintaining confidentiality

Work independently, manage multiple tasks, and meet deadlines under pressure

Think critically and creatively to develop solutions based on instructions and specifications

Exhibit strong organizational skills and efficiently coordinate event logistics

Special Qualifications

Ability to obtain Notary Public

Successfully complete a background investigation

Education and Experience

High school diploma or GED equivalency required

One to three years administrative experience is preferred

Equivalent combination of experience and training may be considered

Essential Physical Abilities

Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly

Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information

Visual acuity, with or without an accommodation, to read instructions, review and organize documents

Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks

Ability to lift 20 lbs

Disclaimer

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection is made without regard to race, color, religion, sex, national origin, age, disability or genetics.

Full Time